Subject:
Title
Purchase authorization for requirements of heavy and light duty vehicles and equipment.
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Recommended Action:
Recommended Action
Authorize the purchase of heavy and light duty vehicles and equipment pursuant to the pricing, terms and conditions of the Florida Sheriff Association and Florida Association of County Cooperative contract
• The Florida Sheriff’s Association / Florida Association of Counties contract provides government organizations throughout Florida with police, administrative; utility vehicles, trucks and vans and heavy equipment.
• Utilizing this cooperative contract provides a savings through economy of scale
• Vehicles to be replaced by this purchase authorization are at the end of their useful and economic life.
• This purchase authorization provides for most of the FY20 vehicle replacements with the associated equipment to be purchased noted via attachment in Legistar
• Other rolling stock to be purchased for FY20 will be solicited via competitive bid and/or purchase authorization from other agency contracts.
Contract No. 190-0014-PB(AM) in the amount of $3,459,669.00, effective to September 30, 2020.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This action provides purchase authorizations with multiple firms under various contracts for the acquisition of vehicles and equipment. Vehicles being replaced have reached the end of their useful and economic life-cycle and are due for replacement in Fiscal Year 2020 (FY20), and new capitalized vehicles being added to the existing fleet, which are included in the FY20 Adopted budget.
Background Information:
Factors used to determine the end of useful and economic life include, but are not limited to: age,, mileage/hours of operation, historical maintenance cost as compared to like vehicles, operating cost per mile/hour, anticipated and ongoing repairs, and physical condition.
FSA/FAC is a purchasing cooperative in the State of Florida for police and municipal requirements.
Fiscal Impact:
The adopted FY20 budget includes appropriations that impact County departmental enterprise funds and the Vehicle Replacement Plan fund.
Total expenditure not to exceed $3,459,669.00.
Funding for this purchase is derived from the FY20 Fleet Vehicle and Equipment Replacement Plan, the Utilities Department Equipment Purchase Plan, and various other departments’ equipment purchase plans.
Staff Member Responsible:
Don Moore, Manager, Fleet Operations
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
FY20 Equipment Purchase Plan for FSA/FAC