Subject:
Title
Declare surplus and authorize the sale or donation of miscellaneous County-owned equipment, materials and vehicles.
label
Recommended Action:
Recommended Action
Declare surplus and authorize the sale or donation of items on the attached lists of miscellaneous equipment, materials and vehicles.
Approval of the distribution of the proceeds from the sale of miscellaneous equipment to the General Fund; from vehicles sold from governmental funds to the Fleet Management Fund to offset the replacement cost of future vehicles; for residual materials associated with a Utilities project, to Utilities; for surplus laboratory equipment to Utilities; and for residual materials associated with an Airport project, to the Airport.
• This action declares the listed items as surplus and authorizes their donation to partner agencies or sale to the highest bidder.
• The usefulness of the identified surplus items (miscellaneous equipment and vehicles) has been exhausted.
• The surplus items include equipment, materials and components remaining from completed Utilities projects.
• The surplus material also includes mortar from an uncompleted Airport construction project to be sold to partially set off claims against the contractor’s surety.
• The Public Defender has requested the donation of its surplus tablet computers to the Vincent House, one of the County’s social action partners.
Body
Strategic Plan:
Practice Superior Environmental Stewardship
3.4 Reduce/reuse/recycle resources including energy, water, and solid waste
Deliver First Class Services to the Public and Our Customers
5.1 Maximize partner relationships and public outreach
5.2 Be responsible stewards of the public’s resources
Summary:
This action declares the listed items as surplus and authorizes their donation to partner agencies or sale to the highest bidder. Staff has determined the usefulness of the listed miscellaneous equipment, materials and vehicles to County operations has been exhausted. Excluding donations to any interested governmental entities, not-for-profit agencies, or Social Action Funding List designees, the remaining miscellaneous assets and vehicle and equipment assets are to be liquidated through public auction conducted by GovDeals.com, Tampa Machinery Auction and Manheim under provisions of the existing approved contracts.
Background Information:
Equipment and material consist of computers and telephones as well as ductile iron pipe, laboratory equipment and large fittings currently interfering with departmental operations but too heavy and bulky for transport to the surplus warehouse.
Regarding vehicles and construction machinery, Fleet Management staff evaluates units that have reached the end of their specific retention period and are scheduled for replacement. Factors including age, mileage, historical cost as compared to other units within the same class, operating cost per mile, anticipated repairs, and physical condition are considered. Based upon this evaluation, the projected increase in repair and maintenance costs, and the estimated decrease in salvage value (at auction) associated with retaining the unit for an additional year are quantified. If these costs exceed the annual replacement assessment, the unit is deemed to have reached the end of its useful economic life. Occasionally, a unit that has not reached the end of its useful economic life is recommended for surplus. In these instances, Fleet Management has determined that the unit is no longer needed due to a change in mission and cannot be reassigned within the organization.
The miscellaneous equipment remaining from completed Utilities projects include a centrifuge and incubator from the laboratory, iron and PVC pipe as well as assorted large joints and fittings.
The Airport has identified 460 30 pound bags of mortar remaining from an uncompleted construction project to be sold upon direction of counsel to partially set off claims against the contractor’s surety; these proceeds shall be retained by the Airport.
The Public Defender has exhausted the usefulness of 14 tablet computers popularly known as iPads, and has requested donation to the Vincent House, a social action partner agency that can utilize them.
On August 12, 2019, Real Estate Management will distribute a Notice of Surplus Equipment to the Pinellas County School Board, per Board approved resolution on January 14, 2014 (Resolution 14-8), granting preferred status on a rotating basis with the Pinellas County School Board, the Suwanee County Board of County Commissioners, and the Juvenile Welfare Board of Pinellas County.
On August 19, 2019, Real Estate Management will distribute a Notice of Surplus Equipment to interested governmental units, Board Dependent Districts, and all department directors under the jurisdiction of the Board of County Commissioners, constitutional and other elected officials, and other departments.
On August 26, 2019, Real Estate Management will distribute a Notice of Surplus Equipment to Suwanee County Board of County Commissioners, Juvenile Welfare Board of Pinellas County, Creative Pinellas, Florida Dream Center, Palm Harbor Community Services Agency, The Vincent House, Keep Pinellas Beautiful and Social Action funded entities.
Fiscal Impact:
Revenues derived from surplus sales vary with each auction. Proceeds are distributed from miscellaneous equipment to the General Fund; from vehicles sold to the Fleet Management Fund to offset future vehicle replacement costs; for unused building materials associated with an Airport project, to the Airport; for materials and equipment associated with Utilities, to Utilities.
Staff Member Responsible:
Andrew W. Pupke, Director, Real Estate Management
Partners:
Juvenile Welfare Board of Pinellas County
Suwannee County Board of County Commissioners
Pinellas County School Board
Creative Pinellas
Florida Dream Center
Palm Harbor Community Services Agency
Vincent House
Keep Pinellas Beautiful
Social Action Funded entities
Attachments:
Auction #66 (Vehicles)
Auction #462 (Assets)
Auction #462E (Non-Assets)
Auction #463 (Non-Assets)
Auction #464 (Assets)
Auction #465 (Non-Assets)
Auction #466 (Non-Assets)
Auction #467 (Non-Assets, Utilities)
Auction #468 (Assets, Utilities)
Auction #469 (Non-Assets)
Auction #470 (Assets)
Auction #471 (Non-Assets, Airport)
Social Action Funded entities