Pinellas County Florida Banner
Share to Facebook Share to Twitter Bookmark and Share
File #: 19-751A    Version: 1
Type: Contract/Agreement Status: Regular Agenda
File created: 5/6/2019 Department: Management and Budget
On agenda: 6/18/2019 Final action:
Title: Amendment No. 4 to Hurricane Irma Grant Funding Agreement No. Z0141 with the State of Florida, Division of Emergency Management for the Federal Emergency Management Agency Public Assistance Grant.
Attachments: 1. Adopted RES 19-37, 2. PE 4th Amendment to Funding Agreement with FDEP, 3. AATF of Resolution, 4. Attachment 7 - Resolution Authorizing County Administrator to Execute Amendments, 5. Attachment 1 - Amendment 4 - Z0141-4, 6. Attachment 2 - Project Cost Estimate & Reimbursement 5.8.pdf, 7. Attachment 6 - Amendment 3_Z0141-3, 8. Attachment 3 - Original Funding Agreement_Z0141, 9. Attachment 4 - Amendment 1_Z0141-1, 10. Attachment 5 - Amendment 2_Z0141-2
Related files: 19-479A, 18-1671A, 18-1362A, 18-1363A, 19-486D

Subject:

Title

Amendment No. 4 to Hurricane Irma Grant Funding Agreement No. Z0141 with the State of Florida, Division of Emergency Management for the Federal Emergency Management Agency Public Assistance Grant.

label

 

Recommended Action:

Recommended Action

Approval of Amendment No. 4 to the Grant Funding Agreement with the State of Florida, Division of Emergency Management for reimbursement through the Federal Emergency Management Agency of disaster-related costs associated with Hurricane Irma.

 

                     Amendment No.4 to the grant funding Agreement No. Z0141 with the State of Florida, Division of Emergency Management is necessary to receive reimbursement for disaster-related costs associated with Hurricane Irma.

                     This amendment is to obligate $244,450.25 for countywide emergency measures/activities, and permanent work repairs to the Airport water control facilities/channels and various County buildings.

                     Additionally, it is recommended that the Board of County Commissioners (Board) approve the attached resolution delegating authority to sign future amendments under this grant to the County Administrator. This resolution will enable streamlining of the process to ensure that the County will receive reimbursements more quickly.

                     Four previous Board actions have taken place:

1.)                     Granicus #18-1362A appropriated $334,339.10 for the Belleair boat docks replacement.

2.)                     Granicus #18-1363A amended the original funding agreement to appropriate an additional $5,042,697.47 for the Sheriff emergency response activities.

3.)                     Granicus #18-1671A appropriated an additional $2,664,791.75 for school Board sheltering activities.

4.)                     Granicus #19-479A appropriated an additional $58,031.49 for satellite radio repairs and fencing around various County sites.

Body

 

Strategic Plan:

Ensure Public Health, Safety, and Welfare
2.2 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community

Deliver First Class Services to the Public and our Customers
5.2 Be responsible stewards of the public’s resources

 

Summary:

Execution of Amendment Four to Grant Funding Agreement Z0141 with the State of Florida, Division of Emergency Management is necessary to receive reimbursement for disaster-related costs associated with Hurricane Irma. This amendment is to obligate $244,450.25 for countywide emergency measures/activities, and permanent work repairs to the Airport water control facilities/channels and various County buildings. This work impacted the General and Airport Funds.

 

Background Information:

In September 2017, Hurricane Irma made landfall in Florida. As a result, Pinellas County exhausted resources and suffered significant damage from high winds and heavy rainfall. Following impact, the County submitted a Request for Public Assistance to the State of Florida and the Federal Emergency Management Agency (FEMA) for reimbursement of disaster-related costs. Hurricane Irma was declared a state emergency on Sunday, September 10, 2017. The incident period for reimbursement of disaster-related costs began Monday, September 04, 2017.

FEMA’s Public Assistance program is a federal grant to aid state and local governments in returning a disaster area to pre
disaster conditions. A minimum reimbursement of 75.0% of eligible cost is provided by FEMA and 12.5% by the State to primarily address the repair and restoration of public facilities and infrastructure which have been damaged or destroyed, and the restoration of services which were negatively impacted. The remaining 12.5% is the responsibility of the County as local matching funds.

During Hurricane Irma, special considerations were made and some Categories of Work time periods received a higher federal cost share than the traditional cost share percentages, up to 100%. The breakdown of costs for each obligated project is reflected in “Attachment A - Budget and Project List” of the agreement. As new projects are obligated, an amendment to the existing grant agreement must take place in order to request reimbursement of newly obligated funds.

 

Fiscal Impact:

As of May 8, an estimated $22.1M has been identified as damages. The final dollar amount will be determined upon review, approval, and final reconciliation of eligible storm costs by FEMA. During review, additional event-related expenditures may be discovered. A breakdown of current estimates has been identified in the attached file titled “Project Cost Estimate & Reimbursement”.

 

This amendment is to obligate net funding in the amount of $244,450.25 for three FEMA projects. Of the obligated amount, a reimbursement of $213,893.98 is anticipated; $183,337.69 for federal cost share (75.0%) and $30,556.29 for state cost share (12.5%). The County has a local match of 12.5% for a total of $30,556.27. This work impacts the General and Airport funds.

 

Reimbursement consistent with Attachment 2 - Project Cost Estimate & Reimbursement 5.8.19 was anticipated during the development of the Fiscal Year 2019 Adopted Budget.

 

As of May 8, the County has received $2,441,557.70, and has pending reimbursement(s) totaling $62,224.41.

 

Staff Member Responsible:

Fredricka Collins, Budget & Financial Management Analyst, Office of Management & Budget

 

Partners:

State of Florida, Division of Emergency Management
Federal Emergency Management Administration

 

Attachments:

Attachment 1 - Amendment 4 - Z0141-4
Attachment 2 - Project Cost Estimate & Reimbursement 5.8.19
Attachment 3 - Original Funding Agreement_Z0141
Attachment 4 - Amendment 1_Z0141-1
Attachment 5 - Amendment 2_Z0141-2
Attachment 6 - Amendment 3_Z0141-3
Attachment 7 - Resolution Delegating Authority to the County Administrator to execute future Amendments to Grant Funding Agreement  Z0141 with the State of Florida, Division of Emergency Management