Subject:
Title
Change Order No.1 to the contract with Smith Industries, Inc. dba Smith Fence Company for requirements of fencing, gate operators and handrails.
label
Recommended Action:
Recommended Action
Approval by the County Administrator of Change Order No.1 to the contract with Smith Industries, Inc. d/b/a Smith Fence Company to increase funds for requirements of fencing, gate operators and handrails.
• This contract is for the acquisition of fencing materials, gate operators, handrails and installation services
• This is a Tampa Bay Purchasing Cooperative contract which includes the requirements of several other governmental organizations
• The requested is $368,109.94
• The increase is required to add types of fencing and materials requiring replacement which were not originally specified in the bid document. The bulk of the additional requirements are for the Orange Street Pinellas Trail Bridge Replacement Project.
Contract No. 178-0122-B(JA) increase in the amount of $368,109.94, for a revised contract value of $4,536,157.54 resulting in an average annual expenditure of $907,231.51 through June 18, 2023.Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
This increase is for the County portion of the contract and is required primarily due to the Orange Street Pinellas Trail Bridge Replacement Project. These requirements were not specified in the original bid specifications.
Background/Explanation:
This contract was awarded by the Board of County Commissioners at the June 19, 2018 Board meeting.
This is a Cooperative contract providing labor and materials for installation of various types of fencing, administered by Pinellas County including requirements for the cities of Clearwater, Tarpon Springs, Dunedin, the Hillsborough County Aviation Authority and Pinellas County School Board. Cooperative participants are responsible for issuance of their own purchase authorizations.
Fiscal Impact:
Originally awarded County expenditure not-to-exceed: $1,477,358.22
Originally estimated co-op expenditure not-to-exceed: $2,690,689.38
Total awarded estimated expenditure not-to-exceed: $4,168,047.60
Increase estimated expenditure not-to-exceed: $ 368,109.94
New total contract expenditure not-to-exceed: $4,536,157.54
Estimated annual expenditure not to exceed: $907,231.51
County funding is derived from departmental operating budgets.
Delegated Authority:
Authority for the County Administrator to approve this change order is granted under (Code Section 2-184(b)
Staff Member Responsible:
Addie Javed, Director, Public Works
Joe Lauro, Director, Purchasing
Partners:
City of Clearwater
City of Tarpon Springs
City of Dunedin
Hillsborough County Aviation Authority
Pinellas County School Board
Attachments:
N/A