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File #: 18-1898A    Version: 1
Type: Contract/Agreement Status: Passed
File created: 11/5/2018 Department: Business Technology Services
On agenda: 12/11/2018 Final action: 12/11/2018
Title: Increase to the purchase authorization with Insight Public Sector Inc. for requirements of technology products, solutions, and related products and services.
Attachments: 1. Quote & Backup 156-0248-PB(SP)
Related files: 18-969A

Subject:

Title

Increase to the purchase authorization with Insight Public Sector Inc. for requirements of technology products, solutions, and related products and services.

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Recommended Action:

Recommended Action

Approval of an increase to the purchase authorization with Insight Public Sector Inc., for requirements of technology products, solutions, and related products and services.

                     Provides for the purchase of sixty Panasonic Toughbook’s for Emergency Medical Services first responders to replace outdated devices.

                     Upgrades pre-installed Windows 10 Pro software to Enterprise edition, battery and extend service plan.

                     Completes phase two of replacement project.


Contract 156-0248-PB (SP) increase in the amount of $250,000.00 for a revised estimated total of $1,080,000.00 through April 30, 2019.

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Strategic Plan:

Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support

 

Summary:

This increase to the purchase authorization provides for the purchase of sixty (60) Panasonic Toughbook’s for the Safety and Emergency Services Department’s first responders to document patient care and treatment in the field.

This request is in accordance with phase 2 of CF-20 ALS First Responder Electronic Patient Care Reporting (ePCR) project to exchange current CF19s (in operation since 2011) which have reached their useful life; replacement is required per the Advanced Life Support First Responder Agreement.  

This purchase request includes upgrade of the pre-installed Windows 10 Pro software to Enterprise edition, a spare battery and extend service plan for two (2) years after the initial three (3) year warranty period.

Phase one of the ePCR replacement project was completed in 2016.

Pricing, terms, and conditions are based on the County of Fairfax, Virginia, US Communities Contract number 4400006644 effective May 1, 2016 through April 30, 2019.

 

 

 

Background Information:

This purchase authorization was initially approved by the County Administrator on April 18, 2016. The Board of County Commissioners approved an increase to this purchase authorization on August 7, 2018.

 

Fiscal Impact:

Current approved thirty-six (36) month

expenditure not to exceed:                                                                                                         $830,000.00

Increase requested:                                                                                                         $250,000.00

 

Revised thirty-six (36) month expenditure

not to exceed:                                                                                                                       $1,080,000.00

 

Funding for this increase is derived from the Emergency Medical Services Fund and appropriation for this purpose is included in the Fiscal Year 2019 Adopted Budget.

 

Staff Member Responsible:

James Fogarty Bureau Director Safety and Emergency Services
Greg Carro, Manager, Finance & Administration, Business Technology Services
Jeffrey Rohrs, Chief Information Officer, Business Technology Services
Joe Lauro, Director, Purchasing

 

Partners:

N/A

 

Attachments:

Contract award/acceptance agreement