Subject:
Title
FY 2018 Board Budget Amendment No. 3 to appropriate Pinellas County Utilities Water Renewal & Replacement Fund reserve for contingencies due to accelerated activities related to the relocation of utilities for the Gateway Expressway project.
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Recommended Action:
Recommended Action
Approve Budget Amendment No. 3 realigning $1,500,000.00 from the Water Renewal & Replacement Fund’s Reserve for Contingencies to the Construction Management cost center within Pinellas County Utilities.
• This budget amendment appropriates funding from Reserve for Contingencies within the Water Renewal and Replacement Fund of Pinellas County Utilities to accommodate accelerated activities associated with the Florida Department of Transportation (FDOT) Gateway Expressway project.
• On April 11, 2017, the Board approved a joint agreement between Pinellas County Utilities and FDOT for utility work to be accomplished by the FDOT’s contractor as part of the construction project. The County agreed to pay $4,118,793.20 to FDOT for utility work associated with the project.
• In FY18 FDOT accelerated work planned for that was initially planned during FY19 resulting in a timing shift of expenditures.
• The cumulative total for the FDOT Gateway project utility work will not exceed that which the Board has approved.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This budget amendment appropriates funding from Reserve for Contingencies within the Water Renewal and Replacement Fund of Pinellas County Utilities to accommodate accelerated activities associated with the Florida Department of Transportation (FDOT) Gateway Expressway project.
Background Information:
On April 11, 2017, the Board approved a joint agreement between Pinellas County Utilities and FDOT for utility work to be accomplished by the FDOT’s contractor as part of the construction project. The County agreed to pay $4,118,793.20 to FDOT for utility work associated with the project.
During Fiscal Year 2018 (FY18) budget preparation, staff estimated the timing of the utilities relocation associated with the Gateway Express project and reflected the fiscal impact as part of the FY18 budget development. During the course of FY18, the utility relocation work was accelerated, completing more than originally anticipated for the fiscal year. This occurrence represents a timing shift of expenditures. FDOT reported $3,468,973.36 as the amount of Pinellas County’s share of FY18 expenditures. The FY18 Adopted Budget for this project is $1,600,000.00. The expenditures reported by FDOT exceed the FY18 budget by $1,868,973.36. The remaining overage can be absorbed by other projects that are not proceeding as planned. The cumulative total for the FDOT Gateway Project will not exceed that which the Board has approved.
Fiscal Impact:
This amendment will appropriate $1,500,000.00 from the Water Renewal and Replacement Fund Reserve for Contingencies to project 002627A - FDOT-Gateway Projects within Pinellas County Utilities budget.
Staff Member Responsible:
Erica Mitchell, Budget & Financial Management Analyst, Office of Management and Budget
Partners:
Florida Department of Transportation
Attachments:
Board Budget Amendment BA-18-03