Subject:
Title
Declare surplus and authorize the sale or donation of miscellaneous County-owned equipment and vehicles.
label
Recommended Action:
Recommended Action
Declare surplus and authorize the sale or donation of items on the attached lists of miscellaneous equipment and vehicles.
Approve the distribution of the proceeds from the sale of miscellaneous equipment to the General Fund; from vehicles sold from governmental funds to the Fleet Management Fund to offset the replacement cost of future vehicles.
Body
Strategic Plan:
Practice Superior Environmental Stewardship
3.4 Reduce/reuse/recycle resources including energy, water, and solid waste
Deliver First Class Services to the Public and Our Customers
5.1 Maximize partner relationships and public outreach
5.2 Be responsible stewards of the public’s resources
Summary:
This action declares the listed items as surplus and authorizes their donation or sale to the highest bidder. A determination has been made that the usefulness of the listed miscellaneous equipment and vehicles to County operations has been exhausted. Excluding any interested governmental entities, not-for-profit agencies, or Social Action Funding List designees, the remaining miscellaneous assets and vehicle and equipment assets are to be liquidated through public auction conducted by GovDeals.com, Tampa Machinery Auction and Manheim under provisions of the existing approved contracts.
Background Information:
Miscellaneous equipment consists of computers, electronics, office equipment and furniture. Departments, constitutional officers and other elected officials transfer items that have reached the end of their useful life to surplus for disposition.
Regarding vehicles, Fleet Management staff evaluates units that have reached the end of their specific retention period and are scheduled for replacement. Factors including age, mileage, historical cost as compared to other units within the same class, operating cost per mile, anticipated repairs, and physical condition are considered. Based upon this evaluation, the projected increase in repair and maintenance costs, and the estimated decrease in salvage value (at auction) associated with retaining the unit for an additional year are quantified. If these costs exceed the annual replacement assessment, the unit is deemed to have reached the end of its useful economic life. Occasionally, a unit that has not reached the end of its useful economic life is recommended for surplus. In these instances, Fleet Management has determined that the unit is no longer needed due to a change in mission and cannot be reallocated within the organization.
On November 26, 2018, Real Estate Management will distribute a Notice of Surplus Equipment to the Juvenile Welfare Board of Pinellas County, per Board approved resolution on January 14, 2014 (Resolution 14-8), granting preferred status on a rotating basis with the Suwanee County Board of County Commissioners and the Pinellas County School Board, and the Juvenile Welfare Board of Pinellas County.
On December 03, 2018, Real Estate Management will distribute a Notice of Surplus Equipment to interested governmental units, Board Dependent Districts, and all department directors under the jurisdiction of the Board of County Commissioners, constitutional and other elected officials, and other departments.
On December 10, 2018, Real Estate Management will distribute a Notice of Surplus Equipment to Suwanee County Board of County Commissioners, Pinellas County School Board, Creative Pinellas, Florida Dream Center, Palm Harbor Community Services Agency, the Vincent House, Keep Pinellas Beautiful and Social Action funded entities.
Fiscal Impact:
The miscellaneous equipment (computers) are fully depreciated and no longer supported by Business Technologies Services (BTS). Revenues derived from surplus sales vary with each auction. Proceeds are distributed from miscellaneous equipment to the General Fund; from vehicles sold to the Fleet Management Fund to offset future vehicle replacement costs.
Staff Member Responsible:
Andrew W. Pupke, Director, Real Estate Management
Partners:
Juvenile Welfare Board of Pinellas County
Suwannee County Board of County Commissioners
Pinellas County School Board
Creative Pinellas
Florida Dream Center
Palm Harbor Community Services Agency
Vincent House
Keep Pinellas Beautiful
Social Action Funded entities
Attachments:
Auction #60 (Vehicles)
Auction #61 (Vehicles)
Auction #452 (Assets)
Auction #452E (Expensed Assets)
Auction #453 (Non-Assets)
Auction #455 (BTS)
Auction #457 (Non-Assets)
Social Action Funded entities