Subject:
Title
Increase to the agreement with Oracle America, Inc. for requirements of software licenses and maintenance support.
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Recommended Action:
Recommended Action
Approve the increase to the agreement with Oracle America, Inc. (Oracle) for requirements of software licenses and maintenance support.
Contract no. 090-0173-M (RG); increase in the amount of $ 4,005,882.04 for a revised total of $21,378,438.82; contract effective through January 29, 2019.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
The purpose of this request is to increase the agreement upset limit with Oracle to provide maintenance and support of software licenses through the end of the contract term. The requested increase includes a three percent (3%) price adjustment as originally stipulated in the contract.
Additionally, this request clarifies the correct contract term date of January 29, 2019 in accordance with Amendment 1 dated March 27, 2012.
Background Information:
This contract provides for the maintenance and support of Oracle software licenses which are utilized to support many critical business processes including the Oracle Project Unified Solution (OPUS) system. The contract was originally approved by the Board of County Commissioners (Board) on January 5, 2010 for a seven year period.
On March 27, 2012, the Board approved Amendment 1 which modified the end date of the contract, providing the ability to place orders for services on an annual basis for seven years from the effective date of the Amendment. The Board memo did not request an adjustment to the funding upset limit nor did it specifically reflect the new term date of January 29, 2019.
Therefore, an adjustment to the agreement upset limit is now requested to provide services through the end of the contract term.
Fiscal Impact:
Original approved expenditure not to exceed $17,372,556.78
Estimated increase not to exceed $ 4,005,882.04
Revised total expenditure not to exceed $21,378,438.82
Funding is derived from the Enterprise License and Maintenance fund
Staff Member Responsible:
Martin Rose, Chief Information Officer, BTS
Joe Lauro, Director, Purchasing
Partners:
N/A
Attachments:
N/A