Subject:
Title
Ranking of firms and execution of agreements with the top seven ranked firms for requirements of continuing architectural consulting services.
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Recommended Action:
Recommended Action
Approve the ranking of firms and execution of agreements with the top seven (7) ranked firms for requirements of continuing architectural consulting services.
1. ARC3 Architecture, Inc.
2. Canerday, Belfsky, and Arroyo Architects, Inc.
3. Harvard Jolly, Inc.
4. Mason Blau and Associates, Inc.
5. Renker Eich Parks Architects, Inc.
6. Rowe Architects Incorporated
7. Williamson Dacar Associates, Inc.
Contract No. 156-0125-CN(RW); the upset limit over the five (5) year term is $800,000.00 for each firm for a total of $5,600,000.00; Chairman to sign and Clerk of Circuit Court to attest.
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Strategic Plan:
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs.
Summary:
The purpose of this contract is to provide architectural consulting services on a continuing basis to support various operating and maintenance issues and numerous projects identified in the Capital Improvement Plan (CIP).
The firms, in order of ranking, are attached on the ranking spreadsheet.
Background Information:
On January 20, 2016, the Purchasing Department, in accordance with the Consultant Competitive Negotiation Act (CCNA) and on behalf of the Real Estate Management Department, released a request for proposal (RFP) to obtain the services of qualified consulting engineering firms for architectural projects. The ranking of firms was completed March 22, 2016.
An agreement with each of the top seven (7) ranked firms has been negotiated by staff and is presented to the Board of County Commissioners for consideration. All rates for prime consultants and sub-consultants were evaluated to determine competitiveness based on current market conditions. Negotiations achieved rate reductions ranging from three (3) to forty (40) percent as compared to the original submittals.
The hourly rates provided by all firms are fully burdened including labor, direct and indirect overhead, profit, and travel within the Tampa Bay Metropolitan Statistical Area (TBMSA). Travel outside of the TBMSA will be reimbursed in accordance with Florida Statutes. There is no markup allowed for sub-consultants and the rates are fixed for the term of the contract. The contract term is five (5) years and is effective upon execution of the agreement. The County reserves the right to renegotiate rates, if there is substantial change in market conditions.
Fiscal Impact:
The upset limit over the five (5) year term of the contract is $800,000.00 for each firm for a total of $5,600,000.00. The County Administrator has delegated authority to increase the upset limits of contract purchase orders pertaining to this contract pending the negotiated rates remain the same.
Funding is provided through various Capital Improvement Programs budgets and/or operating budgets per individual work assignments on a multiple year/multiple work assignment basis.
Staff Member Responsible:
Andrew Pupke, Director, Real Estate Management
Joe Lauro, Director, Purchasing
Partners:
N/A
Attachments:
Agreements
Ranking Spreadsheet