Subject:
Title
Mutual cancellation of the agreement with Five Rivers IT, Inc. and Presidio Holdings Inc. d/b/a Presidio Networked Solutions LLC for Rubrik Appliances Services and Support.
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Recommended Action:
Recommended Action
Approval by the County Administrator of the mutual cancellation of the agreement with Five Rivers IT, Inc. and Presidio Holdings Inc. d/b/a Presidio Networked Solutions LLC for Rubrik Appliances Services and Support without cause as expressed in section 7.C of the Agreement providing thirty (30) days’ notice.
• This contract provided for requirements of Rubrik products, support, and professional services.
• The Board of County Commissioners originally approved award of contract on August 10, 2021, in the amount of $3,657,000.00 through August 9, 2026.
• The original specification for the award is no longer available to be resold by the awarded resellers of this agreement.
• Per Section 2-62(a)(2)(vi) of County Code, the Administrator may cancel this contract without cause as the cancellation is mutual between all parties and the vendors agree with the mutual termination.
• The BTS Department will solicit a competitive procurement for award or seek re-use of an already competitively solicited and awarded agreement inclusive of the scope required.
• The BTS Department will reallocate adopted budgeted funds to this purpose to the future awarded contract for Rubrik products, support, and professional services.
Contract No. 21-0041-B in the estimated annual amount of $731,400.00 for a contract total of $3,657,000.00; originally effective through August 9, 2026.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations
Summary:
This action seeks to formally cancel the agreement without cause as expressed in Section 7.C of the agreement. On December 12, 2023, the Division Director of Purchasing & Risk Management will issue a thirty (30) day notice of cancellation without cause, effective January 11, 2024.
Background/Explanation:
The contract was originally awarded by the Board of County Commissioners on August 10, 2021, in the amount of $3,657,000.00 through August 9, 2026.
This contract provided for requirements of Rubrik products, support, and professional services including critical support to all BTS Enterprise Services such as the
County’s criminal justice system, Enterprise Resources Planning system, and Geographical
Information Systems. BTS manages Rubrik products and services in support of backup, archive, disaster recovery, and data management platforms in support of critical County systems, Cloud platforms, and applications.
The BTS Department will solicit a competitive procurement for award or seek re-use of an already competitively solicited and awarded agreement inclusive of the scope required.
Fiscal Impact:
The BTS Department will reallocate adopted budgeted funds to this purpose to the future awarded contract for Rubrik products, support, and professional services.
Estimated expenditure over five (5) years not to exceed: $ 3,180,000.00
Amount for Unspecified/Unanticipated Expenditures 15% $ 477,000.00
*Total estimated five (5) years not to exceed: $ 3,657,000.00
Estimated average annual expenditure: $ 731,400.00
*Breakout - BTS Estimated Planned Expenditures over five (5) Years:
New Hardware: $ 1,050,000.00
Support: $ 875,000.00
Software Subscription: $ 617,500.00
Professional Services: $ 425,000.00
Training: $ 212,500.00
Unspecified: $ 477,000.00
Total: $ 3,657,000.00
Funding was derived from the BTS Operating Funds and Capital Improvement Program Funds in support of End-of-Life replacement and growth and was consistent with the FY24 Adopted Budget.
Delegated Authority:
Authority for the County Administrator to approve mutual termination of the contract between the parties is granted under Code Section 2-62 (a)(2)\(vi).
Staff Member Responsible:
Jeff Rohrs, Director, Business Technology Services
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
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