Subject:
Title
Amended and restated agreement with Frontier Communication Services for ethernet services.
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Recommended Action:
Recommended Action
Approval of the amended and restated agreement with Frontier Communication Services, as requested by Business Technology Services (BTS) and the Department of Safety and Emergency Services (SES), for requirements of ethernet services.
• Frontier Communication of America, Inc. provides networks for interconnecting 911 Public Safety Answering Points (PSAP) throughout the County.
• This request provides for an amended and restated agreement revising the current agreement term with a three-year extension through September 2, 2028, three additional circuit schedules for SES, four new circuit schedules for BTS, revisions to terms and conditions providing for termination and modification of circuits and cooperation between contractors to allow for circuit redundancy requirements, and an increase in the amount of $1,997,982.48 for a revised total expenditure of $4,489,948.49.
• The amended and restated agreement with the same long-term vendor provides an ongoing high level of service with minimal network communication impacts to 911 PSAP and County department network operations.
• The total request for SES is $1,760,446.48 ($160,256.72 basic and $1,600,189.76 non-basic charges), total request for the BTS is $237,536.00, for a combined total increase of $1,997,982.48.
• Costs are increasing with this contract. Both BTS and SES have absorbed this increase in Fiscal Year (FY) 2024 and FY25 without increasing the overall budget request in FY25.
• Funding for this amendment is included in the FY24 Adopted Budget in Business Technology Services in the Business Technology Services Fund and Safety and Emergency Services in the Emergency Communications E911 System Fund. Funding for the second year of this agreement is partially included in the requested FY25 Budget submission and partially to be requested in future budgets.
Contract No. 24-0219-A; increase in the amount of $1,997,982.48 for a revised total expenditure of $4,489,948.49, effective through September 2, 2028; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations
Summary:
Summary
This amended and restated agreement provides for a three-year extension through September 2, 2028, three (3) additional circuit schedules for SES, four (4) new circuit schedules for BTS, and revisions to terms and conditions to provide for termination and modification of circuits and cooperation between contractors to allow for circuit redundancy requirements.
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Background Information:
The Regional 9-1-1 Communications Center is the County’s Primary PSAP (Public Safety Answering Point), where EMS, Fire, and Law Enforcement calls from County citizens and visitors are received.
The Regional 9-1-1 Division has a system and network for transferring 9-1-1 law enforcement calls from the 9-1-1 Center to 4 Secondary Public Safety Answering Points (Clearwater Police Department, Saint Petersburg Police Department, Largo Police Department and Tarpon Springs Police Department).
This contract was originally awarded by the Purchasing Director on February 6, 2017, in the amount of $366,720.00 for a sixty-month term and includes the following change orders:
* Change Order No. 1 was approved by the County Administrator on September 15, 2017, for an increase in the amount of $822,600.00.
* Change Order No. 2 was approved by the Board on October 9, 2018, in the amount of $274,372.00.
* Change Order No. 3 was approved by the County Administrator on July 6, 2020, with no change in contract funding. This change replaced all schedules with new executed schedule at no additional cost.
* Change Order No. 4 was approved by the County Administrator to update form schedules with no change in contract funding.
* Change Order No. 5 was approved by the County Administrator on June 30, 2021, reducing the contract funding by $2,252.66.
* Change Order No. 6 was approved by the County Administrator August 25, 2021, for an increase in contract funding by $14,327.39.
* Change Order No. 7 was approved by the Division Director of Purchasing on December 10, 2021, in the amount of $8,290.00.
* Change Order No. 8 was approved by the Board on April 12, 2022, in the amount of $146,725.55.
* Change Order No. 9 was approved by the Board on September 8, 2022, in the amount of $851,982.13.
* Change Order No. 10 was approved by the Board on April 25, 2024 for an increase in the amount of $9,201.60 to cover the cost of services through contract expiration.
Amendment No. 1 was approved by the Division Director of Purchasing on to correct the address listed on schedule S-5550074086.
Amendment No. 2 was approved by the Division Director of Purchasing to re-align three schedules with current agreement term end date of September 2, 2025.
Fiscal Impact:
Current approved total contract expenditure not-to-exceed: $2,491,966.01
Amended/Restated 3-year contract expenditure not to exceed: $1,997,982.48
Revised total expenditure not to exceed: $4,489,948.49
SES funding for this contract is consistent with the FY24 adopted budget and the FY25 budget request.
Funding is consistent with the BTS FY24 adopted budget and FY25 budget request within the BTS Infrastructure cost center (641116); Use of this agreement will require a shift in line item spend from competing carrier agreements to this agreement where there is County advantage of service location availability and or level of services and or service rates.
Staff Member Responsible:
Jim Fogarty, Director, Safety and Emergency Services
Merry Celeste, Director of Purchasing, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
Clearwater Police Department
Largo Police Department
St. Pete Police Department
Tarpon Springs Police Department
Attachments:
Amended and restated agreement