Subject:
Title
Second Amendment to the agreement with Homeless Emergency Project, Inc. d/b/a Homeless Empowerment Program, for emergency shelter and case management services.
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Recommended Action:
Recommended Action
Second Amendment to the agreement with Homeless Emergency Project, Inc. d/b/a Homeless Empowerment Program, for emergency shelter and case management services.
• This agreement provides emergency shelter, case management, and related supportive services for 23 Family Emergency Shelter units under the Family Transition Program.
• On October 11, 2022, the Board of County Commissioners approved this contract for $900,000.00 with a thirty-six-month term.
• The First Amendment increased the contract in the amount of $800,000.00 for a revised total not to exceed $1,700,000.00. The additional funds provide sufficient funding to increase the number of emergency shelter bed placements from a minimum of thirteen to twenty-three.
• This Second Amendment exercises the two-year renewal option and increases the contract in the amount of $1,400,000.00 for a revised total not to exceed $3,100,000.00. The additional funds provide sufficient funding for the two-year renewal extension.
• Emergency family shelters remain a top priority of the Pinellas County Homeless Continuum of Care as demand continues to exceed available capacity in Pinellas.
• Funding for the current agreement is included in the Fiscal Year 2025 (FY) Adopted Budget. Funding for the amendment is included in the FY26 proposed Budget Submission in the General Fund of the Human Services Operating Budget to support the continuation of the Family Emergency Shelter Family Transition Program. A fiscal non-funding clause is included in the contract should this portion of the budget not be approved.
Contract No. 22-0215-P increase of $1,400,000.00 for a revised not to exceed the amount of $3,100,000.00, effective through September 30, 2025; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community.
2.2 Be a facilitator, convener, and purchaser of services for those in need.
2.4 Support programs that seek to prevent and remedy the causes of homelessness and move individuals and families from homelessness to permanent housing.
Deliver First Class Services to the Public and Our Customers
5.1 Maximize partner relationships and public outreach.
5.2 Be responsible stewards of the public’s resources.
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
This Second Amendment will provide an additional two-year term with the appropriate funding for emergency shelter, case management, and related supportive services under the Family Transition Program. HEP will staff a Family Case Manager and provide emergency shelter bed placement for a minimum of 23 literally homeless households with minor children.
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Background Information:
On January 10, 2022, the Purchasing and Risk Division, on behalf of the Human Services The department released a Request for Proposal (RFP) with the intent of selecting a firm to provide emergency shelter and case management services for families with minor children. Two (2) responsive submittals were received. After evaluation, the Human Services Department recommended an award to HEP. Negotiations were centered around several factors, including approach and cost. The
contract has a term of thirty-six (36) months beginning October 1, 2022, with an option for one (1) twenty-four-month renewal.
On October 11, 2022, the Board of County Commissioners approved this contract in the amount of $900,000.00 for a thirty-six-month term.
As a core part of the Homeless Continuum of Care (CoC), the County has funded family emergency shelter beds to stabilize families and provide critical housing while awaiting permanent housing placement.
Fiscal Impact:
Original expenditure: $ 900,000.00
First Amendment increase: $ 800,000.00
Second Amendment increase: $ 1,400,000.00
Revised total Contract value: $ 3,100,000.00
Estimated Annual Expenditure
• Year 1 $ 300,000.00
• Year 2 $ 700,000.00
• Year 3 $ 700,000.00
• Year 4 $ 700,000.00
• Year 5 $ 700,000.00
Funding from this contract is included in the Human Services Fiscal Year 2025 budget.
Staff Member Responsible:
Karen Yatchum, Director of Human Services
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
Homeless Emergency Project, Inc.
Attachments:
Second Amendment