Subject:
Title
Declare surplus and authorize the sale or donation of miscellaneous County-owned equipment.
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Recommended Action:
Recommended Action
Declare miscellaneous County-owned office furniture, computers, and programmatic equipment (Equipment) transferred from Board of County Commission departments, constitutional offices, and appointing authorities (Departments) as surplus. This declaration of surplus will enable the County to donate or sell at auction Equipment, not otherwise repurposed, listed in the attached files (Auction Items).
• The owning Department has determined the Auction Items are at end of its intended purpose or useful life and has transferred to Construction and Property Management’s (CPM) surplus warehouse.
• At commencement of the auction cycle, a list of the Auction Items is sent to various agencies, other governmental entities, and non-profits for possible donation before listing for sale at auction.
• During non-auction cycles, prior to becoming Auction Items, the equipment is available through CPM’s Swap Shop for all other Departments to view and repurpose.
• GovDeals.com will conduct the public auction in accordance with the County’s agreement.
• The total fiscal impact is unknown pending results of the auction.
• The revenue generated from the public auction is not budgeted in Fiscal Year 2025 and will be distributed to the fund of the owning Department(s).
• Assets - IT equipment (computers, file servers, switches, modules, processors), flat panel display, ice machine, copier, laboratory equipment (sonde, multimeter, analyzer, sampler).
• Non-Assets - Televisions, projectors, refrigerator, welder/generator, desks, bookshelves, security cameras, printers, air compressors, window AC unit, battery back-UPS.
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Strategic Priorities:
Smart Service Delivery
4.2 Achieve and maintain a high level of customer satisfaction.
4.4 Pursue continuous improvement
Summary:
Summary
This action provides a path to extend the usefulness of County-owned assets or realize revenue for Equipment no longer needed for County use. There are currently 53 (Lots) to be sold in this auction. All items that are slated for sale are attached to this Legistar File. Below is a brief list of some representative items that are to be sold:
• Assets - IT equipment (computers, file servers, switches, modules, processors), flat panel display, ice machine, copier, laboratory equipment (sonde, multimeter, analyzer, sampler)
• Non-Assets - Televisions, projectors, refrigerator, welder/generator, desks, bookshelves, security cameras, printers, air compressors, window AC unit, battery back-UPS
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Background Information:
CPM collects and organizes Equipment transferred to the surplus warehouse by Departments who have determined these items are at the end of its intended purpose or useful life. Equipment ranges from office furniture and computers to technical or programmatic equipment. CPM determines if the Equipment should be scrapped, junked, or available for donation or sale.
CPM also offers the Equipment through its Swap Shop which is available to Departments outside of the formal auction cycle.
At the commencement of the auction cycle, and prior to listing remaining Auction Items on GovDeals.com for auction, Auction Items are formally offered to Departments and preferred list of Agencies in accordance with Board-approved resolution on January 14, 2014 (Resolution 14-8) as follows:
On May 26, 2025, CPM will distribute a Notice of Surplus Equipment to the Juvenile Welfare Board of Pinellas County, per Resolution 14-8, granting preferred status on a rotating basis between the Juvenile Welfare Board of Pinellas County, and the Pinellas County School Board.
On June 2, 2025, CPM will distribute a Notice of Surplus Equipment to interested governmental units, Board Dependent Districts, and all Departments.
On June 9, 2025, CPM will distribute a Notice of Surplus Equipment to the Daystar Life Center, Operation PAR, PACE Center for Girls, Brookwood Florida, Community Law Program, Creative Pinellas, Florida Dream Center, WestCare GulfCoast-Florida, Palm Harbor Community Services Agency, Vincent House and Social Action funded entities.
Construction & Property Management department plans to revisit and update the Surplus Policy prior to another auction cycle.
Fiscal Impact:
The total fiscal impact is unknown at this time due to the final sale being done via an auction.
The revenue generated from the public auction is not budgeted for in FY25 and will be distributed to the fund of the owning Department(s).
Staff Member Responsible:
Bill Greer, Director, Construction & Property Management
Partners:
Juvenile Welfare Board of Pinellas County
Pinellas County School Board
Daystar Life Center
Operation PAR
PACE Center for Girls
Brookwood Florida
Community Law Program
Creative Pinellas
Florida Dream Center
WestCare GulfCoast-Florida
Palm Harbor Community Services Agency
Vincent House
Social Action Funded entities
Attachments:
Auction 513 (non-assets)
Auction 513 (assets)