Subject:
Title
Ranking of firms and agreement with Ignyte Group, Inc. for Human Services Focused Case Management, Integration and Low Code Platform Solution - American Rescue Plan Act.
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Recommended Action:
Recommended Action
Approval of the ranking of firms and agreement with the number one ranked firm Ignyte Group, Inc. - American Rescue Plan Act (ARPA) - as required by the Business Technology Services Department (BTS) and Human Services (HS).
• This contract will provide a modern integration and data management platform solution with a modern, data-driven Human Services/Social Services Case Management System.
• Twenty-three submittals were received, with BTS and HS recommending proceeding with award to the top ranked firm Ignyte Group, Inc. for Human Services Focused Case Management, Integration, and Low Code Platform Solution.
• The entire agreement also contains and requires execution of a Health Insurance Portability and Accountability Act agreement.
• The contract has a term of ten years with a not-to-exceed value of $11,384,141.10; the agreement contains provision for three additional thirty-six-month terms.
• Funding in the amount of $5,700,000.00 for the first year of this contract is included in the Fiscal Year (FY) 2024 Adopted Budget and the FY25 Proposed Budget in the ARPA Fund. Funding for future years will need to be proposed at the appropriate time. Should future budgets not be approved, the contract contains a fiscal non-funding clause.
Contract No. 24-0330-RFP(AJM): not-to-exceed contract value of $11,384,141.10 for the duration of the ten-year contract; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety and Welfare
2.1Provide planning, coordination, prevention, and protective services to create and enhance a safe, secure, and healthy community
2.2 Be a facilitator, convener, and purchaser of services for those in need.
Deliver First-Class Services to the Public and Our Customers
5.1 Maximize partner relationships and public outreach.
5.2 Be responsible stewards of the public’s resources.
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
This contract will provide a modern integration and data management platform solution with a modern, data-driven Human Services/Social Services Case Management system.
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Background Information:
A Rejection of proposals for contract 23-0840-P for requirements of Integrated Electronic Health Record and Social Service Case Management System - Human Services was approved by the County Administrator on November 14, 2023.
A Request for Proposal was re-released by Purchasing on January 26, 2024. Written evaluation commenced on March 25th and 26th, 2024, followed by an in-person demonstration of the top three shortlisted firms on April 8th, 9th, and 10th, 2024. Ranking of shortlisted firms was determined by the evaluation committee on April 10, 2024, with final negotiation of the agreement concluding on June 24, 2024.
Fiscal Impact:
Estimated 10-year expenditure not-to-exceeded: $11,384,141.10
Funding is appropriated through BTS and Human Services Departments Tentative Budgets within American Rescue Plan Act Fund.
Staff Member Responsible:
Karen Yatchum, Director, Human Services
Jeff Rohrs, Director, Business Technology Services
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Service.
Partners:
N/A
Attachments:
Agreement
Final Ranking