Subject:
Title
Ranking of firms and agreements related to the purchase, implementation and subscription services for an audit and security tool.
label
Recommended Action:
Recommended Action
Approval of the ranking of firms and execution by the County Administrator, as requested by the Business Technology Services (BTS) department, of the respective agreements with Appssurance, Inc and Fastpath, Inc related to the purchase, implementation and subscription services for an audit and security tool.
• Purchase of an Audit and Security tool to identify areas of vulnerability and manage the segregation of duties within Oracle Financials.
• Project implementation schedule is estimated at thirteen (13) weeks, which will be provided by Appssurance, Inc at a not to exceed amount of $73,600.00
• Subscription services will be provided by Fastpath, Inc and shall commence upon the effective date and continue for a five (5) year term at an annual fixed amount of $38,000.00
Contract no. 178-0241-P(RG) in an amount not to exceed of $263,600.00; effective for five (5) years upon approval.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations
Summary:
This project provides for the purchase and implementation of an audit and security tool to identify areas of vulnerability, manage segregation of duty conflicts, and track changes within our Oracle E-business Suite (EBS) application. The selected tool, Fastpath, will enable the County to simplify and improve the current segregation of duty processes and provide for the identification of security conflicts within the system.
Duration of project implementation services is estimated at thirteen (13) weeks, which will be provided by Appssurance, Inc at a not to exceed price of $73,600.00.
Subscription services will be provided by Fastpath, Inc and shall commence upon the effective date of the agreement and continue for a five (5) year term at an annual fixed price of $38,000.00.
Background/Explanation:
On June 12, 2018, the Purchasing Department on behalf of the Business Technology Services Department (BTS), released a Request for Proposal (RFP) for the above referenced project resulting in four (4) proposals. The firms in order of ranking are attached.
Fiscal Impact:
Estimated five (5) year expenditure not to exceed $263,600.00
• Implementation services not to exceed $73,600.00
• Subscription services not to exceed $190,000.00
§ Year 1- $38,000.00
§ Year 2- $38,000.00
§ Year 3- $38,000.00
§ Year 4- $38,000.00
§ Year 5- $38,000.00
Funding is provided through the Enterprise License and Maintenance portion of the Business Technology Services Fund. Appropriation of $155,130.00 is available in the FY19 Adopted Budget as a result of approved decision package titled “Clerk Finance Audit & Security Tool”. Excess appropriation will be carried over to support subscription services in future years.
Delegated Authority:
Authority for the County Administrator to approve the ranking of firms and final agreement is granted under Section 2-188(b).
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Joe Lauro, Director, Purchasing
Partners:
N/A
Attachments:
Master Services Agreement (Implementation)
Subscription Services Agreement
Ranking Spreadsheet