Subject:
Title
Change Order No. 2 to the agreement with Rowland DE, LLC for the annual sanitary sewer repairs and extensions Fiscal Year 2024-2026.
label
Recommended Action:
Recommended Action
Approval of Change Order No. 2 in the amount of $5,000,000.00 to the agreement with Rowland DE, LLC for the annual sanitary sewer repairs and extension for Fiscal Year (FY) 2024-2026.
• The purpose of this contract is for the repair, rehabilitation, replacement, and extension of sanitary sewer pipes, manholes, and appurtenances at various locations throughout the County, with provisions for emergency repairs.
• This contract was approved by the Board of County Commissioners (BCC) on July 30, 2024, for $10,209,703.75, with all work to be completed within 730 consecutive calendar days.
• Change Order No. 1 was approved by the BCC on July 22, 2025, and increased the agreement by $5,000,000.00 for a revised total of $15,209,703.75.
• An additional $5,000,000.00 under Change Order No. 2 is necessary to maintain uninterrupted contractor availability for sanitary sewer repairs, rehabilitation, replacement, and extensions until the expected issuance of the Annual Sanitary Sewer Repair contract for FY27 through FY29. Extending the agreement by 365 consecutive calendar days through October 16, 2027.
• This contract is used on an as-needed basis with no obligation to spend the full amount of the contract or to spend in any given year, with obligations occurring upon issuance of work order assignments (purchase orders). Funding is determined by the individual work order assignment sourced to the agreement, and actual expenditures are contingent upon work completed.
Contract No. 24-0384-ITB-C increase for $5,000,000.00 for a revised total not to exceed the amount of $20,209,703.75; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
Body
Strategic Priorities:
Resilient Infrastructure and Environment
1.2 Maintain and enhance County infrastructure.
Summary:Summary
An additional $5,000,000.00 under Change Order No. 2 is necessary to maintain uninterrupted contractor availability for sanitary sewer repairs, rehabilitation, replacement, and extensions until the expected issuance of the Annual Sanitary Sewer Repair contract for FY 2027 through FY 2029. Without additional capacity, the County’s ability to respond quickly to emergency failures, address deteriorated infrastructure, mitigate inflow and infiltration, and prevent sanitary sewer overflows, environmental impacts, service interruptions, and property damage may be limited. This contract remains the most efficient mechanism to complete these repairs because the work is distributed across numerous smaller, time-sensitive locations that would be delivered less efficiently through separate advertised construction contracts.Body
Background Information:
This project is for the repair, rehabilitation, replacement, and extension of sanitary sewer pipes, manholes and appurtenances at various locations throughout the County. This work order contract is necessary to construct individual projects that are typically smaller in cost and are more efficiently managed through a work-order type contract rather than advertising and bidding for each small project or repair individually. This approach reduces the overall construction timeframe and provides cost-benefits to the County by grouping numerous small projects under a work order type contract. It also provides flexibility to address unanticipated infrastructure needs (i.e., emergency failures) and provides the ability to quickly mitigate inflow and infiltration (I&I) and sanitary sewer overflows (SSO) occurrences.
Fiscal Impact:
Original Agreement Amount: $10,209,703.75
Increase due to Change Order No. 1: $5,000,000.00
Increase due to Change Order No. 2: $5,000,000.00
Final Revised Agreement Amount: $20,209,703.75
This contract is used on an as-needed basis with no obligation to spend the full amount of the contract or to spend in any given year, with obligation occurring upon issuance of work order assignments (purchase orders). Funding is determined by the individual work order assignment sourced to the agreement, and actual expenditures are contingent upon work completed.
Staff Member Responsible:
Jeremy Waugh, P.E., Director, Utilities
Merry Celeste, Purchasing Division Director, Office of Management & Budget
Chris Rose, Director, Office of Management & Budget
Partners:
N/A
Attachments:
Change Oder No. 2