Subject:
Title
Award of bid to High Sources, Inc. for requirements of janitorial services
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Recommended Action:
Recommended Action
Approval of the award of bid with High Sources Inc. for requirements of janitorial services.
• This contract provides for regular janitorial services at 100 county locations.
• Award recommendation in the amount of $6,897,115.00 for a thirty-six-month term; annual expenditure is $2,299,038.33.
• The County received twenty-four responsive submittals with award recommendation to High Sources, Inc. as the lowest responsive, responsible bidder. The award amount does not include the Airport which requires specialized cleaning services which will be solicited separately.
• This contract replaces Contract No. 167-0450-B in the annual amount of $3,382,006.16 for a 60-month total of $16,910,030.82 which included cleaning services for the St. Pete-Clearwater International Airport. This new contract reflects a net 5.9% annual decrease from the previous contract, excluding the Airport’s cleaning services. The gross overall decrease is 28.6%.
• Funding is sufficiently budgeted for in the remainder of Fiscal Year (FY) 2023 and in the FY24 Proposed Budget. Funding is derived from multiple Funds, Centers, Accounts, and Programs, dependent on the requesting department. Approving the contract does not obligate the County to spend. That obligation occurs at the time of each purchase order. The budget will be monitored such that each purchase order will not exceed the budget at the time of issuance.
Contract No. 23-0320-B in the annual amount of $2,299,038.33 for a 36-month term total of $6,897,115.00 on the basis of being the lowest, responsive, responsible bid received.
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Strategic Plan:
Create a Quality Workforce in a Positive, Supportive Organization
1.3 Make workforce safety and wellness a priority
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
The purpose of this contract is to provide janitorial cleaning services. Janitorial cleaning is necessary to provide a clean and safe work environment.
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Background Information:
A janitorial services schedule was developed by the Facilities & Real Property Division (FRP) according to location and occupancy. The contract scope specifies methods and frequencies and represents a significant resource for managing and maintaining a quality indoor environment.
On April 19, 2023, the Purchasing & Risk Division, on behalf of FRP released an invitation to bid with the intent to establish a contract for janitorial services. This contract replaces a contract that expires September 30, 2023, except for the Airport which will expire on 2/29/2024. The contract has provision for unit price adjustments at 12-month intervals after award, based on the average of the Consumer Price Index.
Under the direction and supervision of the FRP, High Sources, Inc. will provide all labor, materials, supplies, and equipment to plan, schedule and coordinate the performance of all janitorial services.
The agreement was competitively bid on April 19, 2023. The County received twenty-four (24) submittals. High Sources, Inc. is the lowest responsible, responsive bidder.
This contract replaces Contract No. 167-0450-B(JJ) in the annual amount of $3,382,006.16 for a 60-month total of $16,910,030.82. Contract No. 23-0320-B reflects an 5.9% annual decrease from the previous contract primarily due to increased market competition.
Fiscal Impact:
Estimated 36-month expenditure not to exceed: $6,897,115.00
Estimated annual expenditure is: $2,299,038.33
Funding is sufficiently budgeted for in FY24 and is derived from multiple Funds, Centers, Accounts, and Programs, dependent on the requesting department.
Staff Member Responsible:
Diana Sweeney, Deputy Director, Administrative Services
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Service Agreement