Subject:
Title
Receipt and file report of Sheriff’s Office grants received and service contracts for the quarter ending March 31, 2020.
label
Recommended Action:
Recommended Action
Accept the receipt and file report of Sheriff’s Office grants received and service contracts - payments to the Sheriff for January 1, 2020, through March 31, 2020, for Fiscal Years 2019 and 2020.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.1 Maximize partner relationships and public outreach
Summary:
The attached FY20 schedule of authorized payments to the Sheriff includes the adopted FY20 original budget appropriation of $1,750,000.00 from which current grants and contracts were distributed. As of March 25, 2020, $913,780.00 in grants, and $430,690.00 in other agreements/contracts were allocated through payments for a total of $1,344,470.00 distributed to the Sheriff; the remaining FY20 balance is $405,530.00.
Background Information:
To increase efficiency and reduce administrative time in enabling the Sheriff to receive the appropriation related to grant awards received and service contracts, a lump-sum was appropriated as part of the budget adoption in an amount commensurate with total awards in past years. The lump-sum is not included in the monthly payments to the Sheriff. As new grant awards are received or contracts are negotiated, the Sheriff will provide documentation to the Board and request an allocation from the lump-sum. Upon review by the Office of Management and Budget, the monthly payment schedule to the Sheriff will be adjusted accordingly. If the lump-sum is exhausted before the end of the fiscal year, future grant awards or contracts will be presented to the Board as a Budget Resolution. This process mirrors the process utilized for the Law Enforcement Trust Fund.
Fiscal Impact:
Appropriation of $1,750,000.00 was budgeted in FY20 for the purpose of processing allocation requests from the Sheriff for grants, contracts and agreements. As of March 25, 2020, $1,344,470.00 has been allocated and/or expended.
Staff Member Responsible:
Lisa Burley, Budget and Financial Management Analyst
Office of Management and Budget
Partners:
Pinellas County Sheriff’s Office
Attachments:
Attachment 1 - 2nd Quarter Grants and Contracts Report
Attachment 2 - 2nd Quarter Grants and Agreements - Sheriff’s Letters