Subject:
Title
First Amendment to the Agreement with Yellowstone Landscape - Southeast, LLC dba Yellowstone Landscape for mowing services
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the First Amendment to the Agreement with Yellowstone Landscape - Southeast, LLC dba Yellowstone Landscape for mowing services.
• This contract is for mowing and landscaping services.
• The First Amendment increases contingency expenditure $25,000.00 for services not specified to provide for additional mowing and minor landscape services as required due to special events as needed at County facilities such as special events held by the Sheriff at the Public Safety Complex.
• The contract price structure is based on cyclic mowing and landscape services; when additional work is required at special events, payment is affected from a purchase order established for contingency expenditures.
• Contract No. 189-0363-B(AM) awarded by the County Administrator October 2, 2019 for a five-year term.
Contract No. 189-0363-B(AM) increase in the amount of $25,000.00, for a revised five-year contract value of $796,951.80 with an annual estimated amount of $159,390.36, effective through October 1, 2024.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This contract provides mowing and landscaping services at County Facility and Real Property sites. Locations such as the Sheriff/Emergency Management building have occasional special events and ceremonies requiring additional mowing and/or landscape maintenance services outside the regular scheduled cycles.
First Amendment is to increase the contract in the amount of $5,000.00 annually for a $25,000.00 total increase for the five (5) year term to add contingency for special events. Additionally, this memorializes Change Order No. 1 previously approved by the County Administrator on March 12, 2020 to add the location for the mid-county Tax Collector’s office at 13025 Starkey Road, Largo.
Background/Explanation:
Contract originally awarded by County Administrator on October 2, 2019 in the amount of $751,311.80.
Change Order No. 1 approved by County Administrator on March 12, 2020 in the amount of $20,640.00.
This contract, which is managed through the Parks and Conservation Resources Department, provides mowing and landscape services for 28 County properties.
Fiscal Impact:
Sixty (60) month term approved expenditure not to exceed: $771,951.80
Increase for contingency not to exceed : $ 25,000.00
Revised estimated expenditure not to exceed: $796,951.80
Annual expenditure not to exceed: $159,390.36
Funding is derived from Parks and Conservation Resources horticultural services operating budget.
Delegated Authority:
Authority for the County Administrator to execute this Agreement is granted under Section 2-188(a).
Staff Member Responsible:
Paul Cozzie, Director, Parks and Conservation Resources
Merry Celeste, Division Director, Purchasing and Risk Management, Administrative Services
Partners:
N/A
Attachments:
First Amendment