Subject:
Title
Enterprise Agreement with Microsoft Corporation.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Microsoft Enterprise Agreement (EA) with Microsoft Corporation (MS) through SHI International Corporation (SHI), as requested by the Business Technology Services Department (BTS).
• This agreement will provide Microsoft product licensing for departments under jurisdiction of the Board of County Commissioners, Clerk of Circuit Court, State Attorney, Public Defender, Property Appraiser, Supervisor of Elections, and Independent Agency users. This agreement can be scaled to accommodate additional agencies as needed to purchase MS software and services to support ongoing County operational needs for a period of thirty-six (36) months.
• The spending authorization for this agreement through SHI International Corporation was approved by the Board of County Commissioners on September 5th.
• The County has maintained an Enterprise Agreement to secure and or maintain products such as Microsoft 365, Azure Cloud, Standard Server, Data Center, Database SQL and includes security updates every 3 years since 2015.
• There is no fiscal impact associated with this action.
Contract No. 24-0762-PB there is no fiscal impact with this Enterprise Agreement.
Body
Strategic Plan:
Deliver First-Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
The Enterprise Agreement with Microsoft Corporation provides a mechanism for the County to order software licenses which includes Microsoft 365
Background/Explanation:
On September 5, 2024, the Board of County Commissioners approved the SHI Sourcewell Agreement which will be the source for procurement of all Microsoft products. This agreement uses the County’s terms and conditions.
Fiscal Impact:
There is no fiscal impact associated with this action.
Fiscal impact of this agreement was approved on September 5, 2024, by the Board of County Commissioners as part of approving the SHI Sourcewell Agreement which uses the County’s terms and condition and will be the source for procurement and purchase authorization ($) of all Microsoft products; Contract No. 24-0762-PB effective through February 27, 2028, with three additional one-year extensions.
Delegated Authority:
Delegated authority for the County Administrator to sign this Enterprise Agreement is granted under Section 2-184(b).
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Merry Celeste, Division Director, Purchasing, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Microsoft Enterprise Agreement