Subject:
Title
Third amendment to the agreement with Johnson Controls, Inc. for HVAC systems and related services.
label
Recommended Action:
Recommended Action
Approval of the third amendment to the agreement with Johnson Controls, Inc. for HVAC systems and related services.
• The contract provides preventative maintenance and repair services for chillers at various County locations and provides for corrective maintenance of chillers and ancillary equipment (pumps, motors, and cooling towers)
• The Third Amendment is a request to increase the contract not-to-exceed amount by $6,792,782.00 to properly fund the agreement until its expiration. The revised contract not-to-exceed amount is $8,111,935.00.
• Several unanticipated projects have depleted approved funding under the original agreement, and several upcoming projects will utilize these additional funds.
• The initial agreement was approved by the Board of County Commissioners on November 14, 2023, in the not-to-exceed amount of $1,319,153.00. The first amendment was approved by the Director of Purchasing to modify terms of the Agreement and had no fiscal impact. The second amendment was approved by the Director of Purchasing on August 20, 2025, to extend the contract end date 12-months resulting in a new contract end date of August 13, 2026.
• Funding is derived through a combination of 2024 General Fund One-Time Lapse for Improvements, Capital Improvement Allocations, and future iterative Operational Budgets
Contract No. 23-0751-PB increase in the amount of $6,792,782.00 for a revised contract not-to-exceed amount of $8,111,935.00, effective through August 13, 2026; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Priorities:
Smart Service Delivery
4.2 Achieve and maintain a high level of customer satisfaction.
4.3 Improve efficiency of service delivery through technology.
Summary:
Summary
The purpose of this contract is for comprehensive annual preventive maintenance and condition assessment for all chillers at various locations throughout the County and to provide for corrective maintenance to chillers and related equipment. The request to increase funding is necessary to provide for large, upcoming projects that were not anticipated.
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Background Information:
The initial amount, of the Agreement, was approved by the BOCC on November 14, 2023. The First Amendment was approved by the Director of Purchasing on June 24, 2024, to modify terms of the Agreement. The Second Amendment was approved by the Director of Purchasing on August 20, 2025, to extend the contract end date 12-months resulting in a new contract end date of August 13, 2026
Fiscal Impact:
Approved expenditure to date: $1,319,153.00
Increase in expenditure not-to-exceed: $6,792,782.00
Revised expenditure not-to-exceed: $8,111,935.00
Funding is derived through a combination of 2024 General Fund One-Time Lapse for Improvements, Capital Improvement Allocations, and future iterative Operational Budgets.
Staff Member Responsible:
Bill Greer, Director, Construction and Property Management
Merry Celeste, Director, Purchasing
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Third Amendment