Subject:
Title
Receipt and file report of purchasing items delegated to the County Administrator for the quarter ending December 31, 2023.
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Recommended Action:
Recommended Action
Accept the receipt and file report of purchasing items delegated to the County Administrator.
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Strategic Plan:
Deliver First Class Services to the public and Our Customers.
5.3 Ensure effective and efficient delivery of county services and support.
Summary:
Summary
The Board of County Commissioners (Board) has delegated authority to the County Administrator to approve purchases and other purchasing related processes with the requirement that all approvals be submitted for receipt and file on a quarterly basis.
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Background Information:
The County Administrator has delegated authority to award contracts up to $250,000.00 in a fiscal or calendar year. For purchases initiated from State of Florida bids or negotiated contracts, the County Administrator has delegated authority to approve in any amount. The County Administrator has delegated authority to increase maintenance, repair and operating contracts in an amount not to exceed fifty percent (50%) of the amount previously approved by the Board subject to the same unit
pricing, terms and conditions. The County Administrator has delegated authority to extend the term of Board approved contracts above the threshold of $250,000.00 pending all prices, terms and conditions remain the same.
The County Administrator has delegated authority to approve change orders and amendments in an amount not to exceed $250,000 or ten percent (10%), whichever is less, and to release retainage and close out construction type contracts when the change order does not exceed $250,000.00 or ten percent (10%) of the total award, whichever is less.
The County Administrator also has delegated authority to approve emergency purchases up to $250,000.00. Emergency purchases in excess of $250,000.00 are approved by the County Administrator and entered into the minutes of the Board of County Commissioners via the receipt and file report.
Lastly, the County Administrator has delegated the authority for non-purchasing items pursuant to Section 2-62 in an amount not to exceed $25,000.00 to the Director of Administrative Services.
Fiscal Impact:
The attached list contains approvals of competitive sealed bidding, Florida State contracts, master purchase agreement increases, emergency purchases, contract extensions, and items delegated to the Administrative Services Director as per County Code 2-62, 2-164, 2-176, 2-177, 2-178, 2-180, 2-181, 2-184 and 2-185.
Staff Member Responsible:
Barry A. Burton, County Administrator
Joe Lauro, Director, Administrative Services
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Partners:
N/A
Attachments:
List of Purchasing items approved by the County Administrator and the Director of Administrative Services for quarter ending December 31, 2023.