Subject:
Title
Ranking of firms and agreement with 3-GIS, LLC for fiber analysis services.
label
Recommended Action:
Recommended Action
Approval of the ranking of firms and agreement with the number one ranked firm, 3-GIS, LLC for fiber analysis services as needed by the Business Technology Services Department (BTS) and Public Works (PW).
• This contract will provide a mechanism to implement telecommunications fiber data and management tools with the County’s Geographical Information Systems (GIS) to support the management of the County’s fiber infrastructure and maintenance agreements.
• BTS and PW recommends proceeding with award to 3-GIS, LLC as sole respondent to this solicitation. Other vendors were solicited but responded they were too busy to contract for this work or could not provide all services requested.
• This agreement contains a total not to exceed in the amount of $768,254.00 for a five-year term; this contract has provisions for two additional twelve-month extensions. Because the year one expenditure amount of this contract exceeds the County Administrator’s delegated authority of $250,000.00 in a fiscal/calendar year, this item is presented for Board approval.
• Funding in the amount of $330,000.00 is appropriated for Fiscal Year 2024 Tentative Budget within American Rescue Plan Act Fund, PW Department. The remainder of the licensing and maintenance costs for ongoing services will be incurred in future fiscal years.
Contract No. 23-0078-RFP; in a first-year annual estimated expenditure of $330,000.00 and an average estimated annual expenditure of $109,563.50 years 2-5 for a not to exceed amount of $768,254.00, effective for 60 months; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
Body
Strategic Plan:
Create a Quality Workforce in a Positive, Supportive Organization
1.1 Recruit, select, and retain the most diverse and talented workforce
Deliver First-Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
This contract will provide a mechanism for BTS and PW to implement fiber analysis and management tools in GIS to support data driven decisions and improve the management of the fiber infrastructure within the County.
Body
Background Information:
A Request for Proposal was released by the Purchasing and Risk management Division on March 1, 2023. After evaluation of the sole proposal received, BTS and PW recommended 3-GIS, LLC for award.
Fiscal Impact:
Estimated 60-month expenditure not to exceed: $768,254.00
Funding in the amount of $330,000.00 is appropriated for FY24 Tentative Budget within American Rescue Plan Act (ARPA) Fund, Public Works Department. BTS is overseeing the contract, PW is the owner Department. The remainder $438,254.00 will be part of future budget submissions under the following cost schedule:
• Year 2 not to exceed $106,891.00.
• Year 3 not to exceed $106,891.00.
• Year 4 not to exceed $112,236.00.
• Year 5 not to exceed $112,236.00.
Staff Member Responsible:
Jeff Rohrs, Director, Business Technology Services
Kelli Hammer Levy, Director, Public Works Department
Merry Celeste, Division Director, Purchasing & Risk Management
Joe Lauro, Director, Administrative Services.
Partners:
N/A
Attachments:
Agreement
Final Ranking