Subject:
Title
Joint Project Agreement with the City of South Pasadena for roadway resurfacing and construction of Americans with Disability Act improvements on the City of South Pasadena maintained portions of Oleander Way South from Date Palm Avenue South to the south end of Oleander Way South and roadway resurfacing of Huffman Way from the east bridge terminus to Island Drive South.
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Recommended Action:
Recommended Action
Approval of the Joint Project Agreement (JPA) with the City of South Pasadena (City) for County roadway resurfacing and construction of Americans with Disability Act (ADA) improvements on the City maintained portions of Oleander Way South from Date Palm Avenue South to the south end of Oleander Way South and Huffman Way from the east bridge terminus to Island Drive South.
• City maintains portions of Oleander Way South and requested County to perform roadway resurfacing and ADA improvements.
• City maintains Huffman Way South and requests County to perform roadway resurfacing improvements.
• City to pay the County for share of total construction and administration costs:
a.) Total project estimated cost is $326,357.59.
b.) County estimated share is $72,088.07.
c.) City estimated share is $272,771.71.
• The County maintained portions of Oleander Way South to be resurfaced and ADA improvements are funded by existing Penny for Pinellas capital programs.
City to reimburse the County an estimated $272,771.71, including a five percent estimated administration fee of $12,989.13; JPA is effective upon execution and shall remain in effect until the settlement of final accounts as provided in Section 3.3 of the agreement.
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Strategic Plan:
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
The City of South Pasadena wishes to participate with the County by funding the cost of construction for the City maintained portion of Oleander Way South. The City requested resurfacing of the roadway and construction of ADA improvements on the City maintained portion of Oleander Way South from Date Palm Avenue South to the South end. The City also requested the County perform roadway resurfacing of the City maintained Huffman Way from the east bridge terminus to Island Drive South. The preliminary estimated total work cost of City improvements is $272.771.71. As part of the JPA, the City will reimburse the County an estimated $259,782.58 including contract administration inspection costs $12,989.13. The County’s share of construction is estimated $72,088.07. The County will be responsible for project construction. Construction is anticipated to commence in Summer 2023.
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Background Information:
The project will be performed as part of the County's current Fiscal Year (FY) 2023-2025 Countywide Pavement Preservation and FY 2022-2024 ADA contracts and will include construction administration and inspection services.
The County and City have determined it is in the public’s best interest and economically advantageous for both parties to enter into this JPA. The City has expressed its desire to assume it’s share for all reasonable and necessary costs incurred for this work. The City will pay fifty percent (50%) of Oleander Way South from Date Palm Avenue South to Park Street South and from Grevilla Avenue South to Gulfport Boulevard South segments. The City will pay one hundred percent (100%) of Oleander Way South from Park Street South to Grevilla Avenue South and from Gulfport Boulevard South to the southern terminus segments, based on municipal boundaries. The City will pay one hundred percent (100%) of costs of Huffman Way resurfacing from the east bridge terminus to Island Drive South.
Fiscal Impact:
The City has verified funding in the amount of $272,771.71 for the construction work is available. The City’s estimated cost for construction is $259,782.58, plus an additional five percent (5%) or $12,989.13, for County contract administration. The County’s share is estimated at $72,088.07. The County’s share of funding derived from Local Infrastructure Sales Tax (Penny for Pinellas): Road Resurfacing and Rehabilitation. Funding is available in Project 005675A which is a sub project of budgeted program project 0041492A Road Resurfacing & Rehabilitation.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Partners:
City of South Pasadena
Attachments:
Agreement
Exhibit A - Cost Estimate, Project Location Map, and Construction Summary
Crosswalk and Signage Maintenance and Operation Agreement