Subject:
Title
Award of bid to Stolze Door Company dba Overhead Door of Clearwater for the maintenance, repair and replacement of overhead/security doors; a Tampa Bay Area Purchasing Cooperative contract.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the award of bid to Stolze Door Company d/b/a Overhead Door of Clearwater (Stolze Door Company) for maintenance, repair and replacement of overhead/security doors; a Tampa Bay Area Purchasing Cooperative (Cooperative) contract.
• This Cooperative contract is for annual requirements of overhead/security door maintenance, repair, and replacement.
• Two bids were received with Stolze Door Company deemed the lowest responsive, responsible bidder in the amount of $630,100.00.
• This contract is facilitated and administered by the Department of Administrative Services; Cooperative participants include: City of Clearwater, City of Indian Rocks Beach, Town of Indian Shores, City of Oldsmar, City of Tarpon Springs.
• Cooperative participants are responsible for issuance of their own awards and funding; Cooperative expenditures for the sixty-month term, less County requirements, total $76,620.00, for a total County and Cooperative expenditure in the amount of $706,720.00.
Contract No. 21-0052-B(DG) in the estimated average annual amount of $126,020.00. for a sixty (60) month term total of $630,100.00, on the basis of the lowest responsive, responsible bid received meeting specifications.Body
Strategic Plan:
Create a Quality Workforce in a Positive, Supportive Organization
1.3 Make workforce safety and wellness a priority
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Summary:
The purpose of this five (5) year contracts is to provide preventive maintenance, repair, and replacement services for manual and powered overhead doors, as well as the purchase and installation of overhead/security doors at multiple facilities throughout the County. This is a Cooperative contract containing requirements for multiple municipalities.
Background/Explanation:
On January 21, 2021, the Purchasing Division issued an Invitation to Bid on behalf of the Facilities and Real Property Division to establish a contract for overhead/security doors maintenance, repair, and replacement. Two bids were received with Stolze Door Company as the lowest responsive, responsible bidder.
This contract replaces the current contract which was awarded on May 24, 2016.
Cooperative participants are responsible for issuance of their own awards and funding in the amount of $76,620.00.
Fiscal Impact:
County estimated five-year expenditure not to exceed: $630,100.00.
Estimated County average annual expenditure not to exceed: $126,020.00
Funding is derived from the Facilities and Real Property Division Operating Budget.
Cooperative participants are responsible for their own funding.
Delegated Authority:
Authority for the County Administrator to award this bid is granted under Code Section 2-188(b)
Staff Member Responsible:
Andrew W. Pupke, Division Director, Facilities and Real Property, Administrative Services
Merry Celeste, Division Director, Purchasing and Risk Management, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
City of Clearwater
City of Indian Rocks Beach
Town of Indian Shores
City of Oldsmar
City of Tarpon Springs
Attachments:
Services Agreement
Bid Tabulation