Subject:
Title
Ranking of firms and agreements for professional continuing engineering services pertaining to the waste-to-energy plant.
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Recommended Action:
Recommended Action
Approval of the ranking of firms and negotiated agreements with each of the three firms, as listed below, for professional continuing engineering services pertaining to the waste-to-energy plant:
1) Arcadis U.S., Inc.
2) CDM Smith, Inc.
3) HDR Engineering, Inc.
• The purpose of the agreements is to have available professional engineering services on a continuing basis for waste to energy projects for the Solid Waste Department.
• Award recommendation with three firms is per Florida Statute 287.005, Consultant Competitive Negotiation Act; the upset limit over the five-year term is $7,000,000.00 for each firm for an aggregate of $21,000,000.00.
• The total estimated expenditure for the waste to energy facility planned projects over the five-year period is budgeted at approximately $15M; however, contracted services may be utilized for additional master plan work assignments throughout the five-year period, such as feasibility studies and analyses before finalizing design and construction scopes of work for project solicitations.
• All three recommended firms have committed to utilizing multiple certified Small Business Enterprises (SBE) for individual work assignments resulting from these agreements.
• The SBE percentage goals are not established until a firm is engaged for a specific project work assignment. At the time firms are engaged, the requesting department working with Economic Development, develops a scope of work and ensures SBE’s are utilized and monitored for participation.
Contract No. 21-0353-CN (JJ); for an upset limit over the five-year term in the amount of $21,000,000.00; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Practice Superior Environmental Stewardship
3.4 Reduce/reuse/recycle resources including energy, water, and solid waste
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
The purpose of this contract is to provide waste to energy and solid waste consulting services on a continuing basis. This contract is utilized to ensure the contract operator of the County’s Waste to Energy Facility (Facility) is operating and maintaining the Facility in conformance with the service agreement and all applicable regulations and permit conditions.
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Background Information:
A request for proposal to comply with CCNA per Florida Statute 287.005 was released on April 1, 2021, with the negotiation process concluded in July 2021. The firms, in order of ranking, are attached on the ranking spreadsheet.
The contract includes negotiated burdened hourly rates including all labor, direct/indirect overhead, margins/profits, and travel within the Tampa Bay Metropolitan Statistical Area (TBMSA). Travel outside of the TBMSA will be reimbursed in accordance with Section 112.061, Florida Statutes. All rates for prime consultants and sub-consultants were evaluated to determine competitiveness based on current market conditions.
Fiscal Impact:
The upset limit over the five-year term of the contract is $7,000,000.00 for each firm for a total of $21,000,000.00.
Funding is derived from Solid Waste Department Enterprise Fund per individual work assignments on a multiple year/multiple work assignment basis.
Staff Member Responsible:
Paul Sacco, Director, Solid Waste
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement - Arcadis U.S., Inc.
Agreement - CDM Smith, Inc.
Agreement - HDR Engineering, Inc.
Ranking Spreadsheet
Prime and SBE Subconsultant Listing