Subject:
Title
Ranking of firms and agreement with First American Administrators, Inc. and EyeMed Vision Care LLC for the requirements of Vision Benefit Services.
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Recommended Action:
Recommended Action
Approval of the ranking of firms and agreement with First American Administrators, Inc. and EyeMed Vision Care LLC for the requirements of Vision Benefit Services.
• This contract provides vision benefits and plan administration to employees and retirees under the Unified Personnel System.
• This Request for Proposal was issued to the market, which included 18 vision-specific insurance companies, but due to the low revenue generated, only one proposal was received; after discussion with the County benefits consultant, this proposal was deemed very beneficial from a price and coverage perspective.
• First American Administrators, Inc. and EyeMed Vision Care LLC, a US-based company administered within the US, are the incumbents. This contract will provide the same schedule of benefits.
• This contract will be effective for sixty months, commencing on January 1, 2026, with a total not to exceed contract value of $3,080,139.00.
• Funding for this contract is included in the Fiscal Year 2026 Adopted Budget for the Employee Health Benefits Fund, administered by the Human Resources Department.
Contract No. 25-0106-RFP for a sixty-month total contract value of $3,080,139.00, effective January 1, 2026; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Priorities:
Smart Service Delivery
4.2 Achieve and maintain a high level of customer satisfaction.
4.3 Improve efficiency of service delivery through technology.
4.5 Develop and retain a highly skilled and efficient workforce
Summary:
Summary
This contract provides vision benefits and plan administration to employees and retirees under the Unified Personnel System. EyeMed Vision Care LLC (“EyeMed”) is not a licensed underwriter and, therefore, submitted the proposal in conjunction with its licensed wholly owned subsidiary, FAA. FAA will provide administrative services, while EyeMed will provide vision network benefits.
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Background Information:
An RFP was issued on January 27, 2025, for the administration of vision benefits. One (1) submittal was received, and EyeMed was selected as the highest-ranked firm with negotiations centered around terms and conditions of the agreement and limitation of liability. Negotiations concluded on September 2, 2025. The firms, in order of ranking, are provided in the attached ranking spreadsheet.
Fiscal Impact:
Total estimated administrative fees not to exceed: $3,080,139.00
Estimated average annual expenditure is: $ 616,027.80
Funding is included in the FY26 Adopted Budget for the Employee Health Benefits Fund.
Staff Member Responsible:
Wade Childress, Director, Human Resources
Merry Celeste, Purchasing Director
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Ranking