Subject:
Title
Change Order No. 2 to the agreement with Southern Folger Detention Equipment Company, LLC for the County Jail F Wing Sliding Door Retrofit Project.
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Recommended Action:
Recommended Action
Approval of Change Order No. 2 to the agreement with Southern Folger Detention Equipment Company, LLC for the County Jail F Wing Sliding Door Retrofit Project.
• This contract provides the replacement and retrofit of cell door slider mechanisms, vestibule gate mechanisms, and fire door sliding gate mechanisms while retaining the existing doors and controls.
• Change Order No. 2 increases the contract for additional work including door welding for security, spare parts for continued operation and maintenance, electrical work to meet code requirements, additional work to be performed at night to minimize impact to jail operations, 16 new vestibule keys to improve function and emergency access of doors, and an additional training unit for facility operations. Increase in the amount of $196,074.00 for a revised total contract amount not to exceed $3,374,186.00.
• This contract was approved by the Board of County Commissioners on June 23, 2020, in the amount of $3,084,480.00 to be completed within 446 consecutive calendar days. On June 11, 2022, the County Administrator approved Change Order No. 1 to increase the contract by $93,632.00 for a revised total contract amount of $3,178,112.00.
• The Fiscal Year (FY) 2024 budget for the Jail F-Wing Cell Door Renovation Project 004234A is $434,000.00. Year-to-date expenditures for this project are $425,822.53. This leaves $8,177.47 remaining for the project’s FY24 allocation, which is insufficient for this change order. The department will re-prioritize sub-projects within the Courts and Jail Projects Project 002880A to fund this change order.
• Funding is budgeted under the Jail F-Wing Cell Door Renovation Project 004234A and the Courts and Jail Projects Project 002880A included in the Capital Improvement Plan funded by the Penny for Pinellas.
Contract No. 190-0419-N increase in the amount of $196,074.00 for a revised total not to exceed $3,374,186.00; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Create a Quality Workforce in a Positive, Supportive Organization
1.3 Make workforce safety and wellness a priority
Ensure Public Health, Safety, and Welfare
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Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
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Summary:Summary
Change order no. 2, increase in the amount of $196,074.00 for a revised total not to exceed amount of $3,374,186.00. Additional work includes additional door welding for security, spare parts for continued operation and maintenance, electrical work to meet code requirements, additional work needed to be performed at night to minimize impact to jail operations, 16 new vestibule keys to improve function and emergency access of doors, and an additional training unit for facility operations.
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Background Information:
This contract was awarded by the Board of County Commissioners on June 23, 2020, in the amount of $3,084,480.00 to be completed within 446 consecutive calendar days. Change Order 1 increased the contract by $93,632.00 for a revised total contract amount not to exceed $3,178,112.00. Additional funding provided for the replacement of six additional vestibule gate mechanisms that were not included in the original contract, and the installation of door skirts on vestibule doors as an additional safety measure that was requested by the Sheriff’s Office.
Fiscal Impact:
Original Agreement Amount: $3,084,480.00
Increase due to Change Order No. 1: $93,632.00
Increase due to Change Order No. 2: $196,074.00
Revised Agreement Amount: $3,374,186.00
The FY24 budget for the Jail F-Wing Cell Door Renovation Project 004234A is $434,000.00. Year to date expenditures for this project are $425,822.53. This leaves $8,177.47 remaining for the project’s FY24 allocation, which is insufficient for this change order. The department will re-prioritize subprojects within the Courts and Jail Projects Project 002880A to fund this change order.
Funding is budgeted under the Jail F-Wing Cell Door Renovation Project 004234A and the Courts and Jail Projects Project 002880A included in the Capital Improvement Plan funded by the Penny for Pinellas.
Staff Member Responsible:
Tim Lewallen, Interim Director, Construction Services
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Partners:
N/A
Attachments:
Change Order No. 2