Subject:
Title
Extension to the contract with Synagro-Hypex LLC for the requirements of centrifuge repair, parts and preventative maintenance services.
label
Recommended Action:
Recommended Action
Approval by the County Administrator of a three (3) month extension to the contract with Synagro-Hypex LLC for requirements of centrifuge repair, parts and preventative maintenance services through December 31, 2016.
Contract 134-0470-Q, twenty-seven (27) month expenditure of $341,000.00
Body
Strategic Plan:
Practice Superior Environmental Stewardship
3.3 Protect and improve the quality of our water, air, and other natural resources
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This extension is necessary to provide ample time for staff to develop a competitive bid solicitation document, issue and award a new contract. These services are utilized at the centrifuges located at South Cross Bayou Waste Water Treatment Facility. Annual expenditures have exceeded the bid threshold of $100,000.00 requiring this contract be formally solicited through an invitation to bid process. Utilities indicated that annual expenditures will most likely exceed $100,000.00 going forward.
Background/Explanation:
The Interim Director of Purchasing awarded this contract on September 22, 2014 for a twenty-four (24) month term with an estimated expenditure of $191,000.00. On March 10, 2016, the County Administrator approved an increase to the blanket purchase agreement due to unpredicted repairs caused by high water in 2015 and to fund on-going preventative maintenance.
Fiscal Impact:
Approved twenty-seven (27) month expenditure
through December 31, 2016: $341,000.00
Ample funds exist on the blanket purchase agreement through the extension period.
Funding is derived from the Utilities’ Operating Budget.
Delegated Authority:
Authority for the County Administrator to approve this time extension is granted under Code Section 2-176.
Staff Member Responsible:
Randi Kim, Director, Utilities
Joe Lauro, Director, Purchasing
Partners:
N/A
Attachments:
N/A