Subject:
Title
Termination for convenience of agreement with New Era Electric, Inc. for SCB Replacement of Generator Controls and Switchgear.
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Recommended Action:
Recommended Action
Approval of the termination for convenience of agreement with New Era Electric, Inc. for SCB Replacement of Generator Controls and Switchgear (GEN 2).
• The Utilities Department, supported by the Office of County Attorney, is requesting termination of this contract for convenience. The project has experienced significant delays due to contractor constraints. Therefore, to ensure the timely and cost-effective completion of the work, it is in the best interest of the County to terminate the current contract and re-bid the project.
• The existing equipment has been determined to be operational during the interim period through the re-bid and award of a replacement contract.
• Rebidding will support the successful delivery of the project within an appropriate timeline needed to ensure continued operation of assets.
• Staff requests authority for the Purchasing Director to sign the attached notice of termination letter and expedite delivery to the contractor.
• This contract was originally awarded by the Board of County Commissioners on February 20, 2024, the amount of $2,633,824.00 for a duration of 450 consecutive calendar days from issuance of notice to proceed.
• The County has incurred minimal expenses and is seeking reimbursement from the contractor.
Contract No. 23-1080-ITB-C in the current total approved amount of $2,633,824.00.
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Strategic Priorities:
Smart Service Delivery
4.2 Achieve and maintain a high level of customer satisfaction
4.3 Improve efficiency of service delivery through technology
4.4 Pursue Continuous Improvement
Summary:
Summary
The Utilities Department is requesting termination of this contract for convenience to allow for a re-bid of a replacement contract. The project has experienced significant delays due to contractor constraints. Therefore, to ensure the timely and cost-effective completion of the work, it is in the best interest of the County to terminate the current contract and re-bid the project. A 30-day notice of termination will be provided upon Board approval.
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Background Information:
The project has experienced significant delays due to contractor constraints. Re-bidding the project will help the County avoid potential damages and further delays and will support the successful delivery of the project in alignment within an appropriate timeline needed to ensure continued operation of assets.
Fiscal Impact:
Termination for convenience has no fiscal impact.
Original award amount: $2,633,824.00
Staff Member Responsible:
Jeremy Waugh, Director, Utilities
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
N/A