Subject:
Title
Agreement with Rhythm Engineering LLC for In|Sync Adaptive Traffic Control System Annual Software support and replacement of proprietary hardware.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the agreement with Rhythm Engineering, LLC for In|Sync Adaptive Traffic Control System Annual Software support and replacement of proprietary hardware.
• This agreement will provide 365 days of technical support for 112 In|Sync intersections from January 1, 2024 through December 31, 2024 providing for repair and replacement of InSync proprietary hardware. In|Sync is a next-generation adaptive signal system which allows County traffic professionals to automate signals in real time.
• In|Sync traffic equipment is approved by Florida Department of Transportation (FDOT) for advanced traffic management programs.
• This Agreement replaces contract no. 23-0470-NC with Rhythm Engineering LLC; sole provider of In|Sync proprietary software and hardware.
• A notice of intent to procure non-competitively was publicly advertised over a two-week period; no responses were received.
• The non-compete oversight committee reviewed and approved this contract to move forward July 25, 2023.
• Agreement pricing for software support remains unchanged over the current contract amount of $112,000 and is budgeted in the FY 24 Budget - Transportation Trust Fund.
• The Agreement not to exceed amount of $187,000, includes $75,000 for proprietary hardware that may or may not be needed in the coming year. Should expenditures in this category be necessary, it will be covered via lapse within Transportation Trust Fund.
Agreement No. 23-0821-N for a total not to exceed expenditure amount of $187,000, effective through December 31, 2024.
Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.5 Enhance pedestrian and bicycle safety
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Summary:
This agreement provides a mechanism for the Public Works Department to maintain and continue improvements that are in line with the advanced traffic maintenance program.
Background/Explanation:
The In|Sync product was initially purchased by the County through an FDOT Approved Product List (APL) contract in which the hardware is built exclusively for the In|Sync software that is sold and distributed exclusively by Rhythm Engineering. The FDOT contract expired in November 2022.
Fiscal Impact:
In|Sync Annual Software Support (1/1/2024 - 12/31/2024): $112,000.00
In|Sync Proprietary Hardware Replacement, not-to-exceed: $ 75,000.00
Total expenditure not to exceed: $187,000.00
The Agreement appropriation in the amount of $112,000 is consistent with FY24 Tentative Budget development and it is budgeted within Transportation Trust Fund, Public Works Department. The $75,000 increase is not included in FY24 Tentative Budget and will be covered via lapse within Transportation Trust Fund when needed.
Delegated Authority:
Authority for the County Administrator to sign this Agreement is granted under Code Section 2-62(a)(1).
Staff Member Responsible:
Kelly Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing and Risk Management
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement