Subject:
Title
Sixth Amendment to the purchase authorization with Genuine Parts Company dba NAPA Auto Parts for a vehicle and equipment parts management system.
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Recommended Action:
Recommended Action
Approval of the Sixth Amendment to the purchase authorization with Genuine Parts Company dba NAPA Auto Parts (NAPA) for a vehicle and equipment parts management system.
• Sixth Amendment to extend contract through 7/21/2020.
• This purchase authorization provides Fleet Management with all the parts required to support the maintenance and repair of vehicles in the County Fleet.
• The Sixth Amendment provides the time and funds necessary until Sourcewell negotiates and awards a new contract with NAPA.
Contract No. 134-0296-PB(AM) increase in the amount of $1,380,000.00 for a revised term total amount of $2,680,000.00 with an annual amount of $1,608,000.00; effective through July 21, 2020.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations
Summary:
The Sixth Amendment to the purchase authorization with NAPA provides an extension of eight months for the supply of parts necessary for the maintenance and repair of County vehicles and equipment. This contract provides the Fleet Management Division of Administrative Services an all-encompassing outsourcing of parts and inventory operations which includes staffing, parts procurement, storage, inventory control, and parts delivery to sub-shops.
Background Information:
On November 18, 2014, the Board of County Commissioners (Board) approved this purchase authorization. Contract No. 061015-GPC was competitively solicited by Sourcewell, formerly known as National Joint Powers Alliance (NJPA), a public agency serving as a national municipal contracting organization under the laws of the State of Minnesota. Prior amendments to this purchase authorization:
• On April 28, 2015, the First Amendment was approved to provide NAPA the authority to purchase obsolete County Fleet Management parts inventory.
• On November 5, 2016, and November 2, 2017 the Second and Third Amendments were approved to extend the purchase authorization through November 17, 2017 and November 17, 2018, respectively.
• On January 23, 2018, the County Administrator executed the Fourth Amendment to the purchase authorization which provided a mechanism to reduce contract part pricing through increased discount rates as compared to those listed in the original agreement.
• On October 16, 2018, the County Administrator approved the Fifth Amendment to extend the purchase authorization through November 17, 2019.
This extension will allow Fleet Management ample time to complete the new NAPA agreement once Sourcewell completes their procurement process.
Fiscal Impact:
Approved estimated expenditure to date: $1,300,000.00
Extension expenditure not to exceed: $1,380,000.00
Total revised estimated expenditure not to exceed: $2,680,000.00
Funding is derived from the Fleet Internal Service budget and is consistent with the FY20 Adopted Budget.
Staff Member Responsible:
Donald Moore, Manager, Fleet Operations
Merry Celeste, Division Director, Purchasing and Risk Management
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Sixth Amendment