Subject:
Title
Purchase authorization and agreements for requirements of heavy and light duty vehicles and equipment pursuant to the pricing of each cooperative contract.
label
Recommended Action:
Recommended Action
Approval of the purchase authorization and agreements for the requirements of heavy and light duty vehicles and equipment pursuant to the pricing of each cooperative contract.
• The agreements are pursuant to the pricing of each cooperative contract (Omnia Partners, Sourcewell and Florida Sheriff’s contract).
• This purchase authorization is for the replacement of heavy, medium, and light duty vehicles that have exceeded end of life capacity. Factors to determine end of life include but are not limited to age; mileage/hours of operation, operating cost per mile and anticipated an ongoing repair including overall condition.
• This is a large purchase necessitated due to manufactures supply chains becoming whole and the ability to now produce and fill orders for non-consumer equipment such as heavy-duty utility trucks, heavy trucks, and other equipment.
• Funding for these agreements is included in the Fiscal Year 2024 Adopted Budget for the Vehicle Replacement Plan, Economic Development, Public Works, Safety and Emergency Services, Solid Waste, Parks and Conservation Resources and Utilities.
• This request contains (32) Golf Carts $550,696.63, (11) SUVs and Vans $491,004.16, (49) Pick-ups $2,505,341.31, (26) Utility Trucks $2,899,265.07, (11) Heavy Trucks $2,644,456.52, (6) Mowers $208,577.81, (3) Electric Mowers $106,340.78, (28) Offroad Equipment $2,641,385.98. (166 total units).
Contract No. 24-0226-PB in the not-to-exceed amount of $12,047,068.26; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
These agreements provide the Fleet Management Division with a mechanism to utilize various cooperative contracts for the acquisition of vehicles and related equipment. An Emergency Medical Services and Fire rehabilitation trailer is included as a sole source requirement.Body
Background Information:
Factors utilized to determine the end of useful and economic life include, but are not limited to age, mileage/hours of operation, historical maintenance cost as compared to like vehicles, operating cost per mile/hour, anticipated and ongoing repairs, and physical condition. There is a ten percent (10%) contingency in the agreements to allow for manufacturers price increases and dealer installation of light bars, towing equipment, winches etc.
Fiscal Impact:
Total vendor expenditure is outlined in attached spreadsheet.
Total FY24 EPP not-to-exceed: $12,047,068.26
Funding for these agreements is sufficiently included in the FY24 Adopted Budget for the Vehicle Replacement Plan (Fleet Management), Economic Development, Public Works, Safety and Emergency Services, Solid Waste, Parks and Conservation Resources and Utilities.
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Staff Member Responsible:
Don Moore, Division Manager, Fleet Management Services, Administrative Services
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreements x18