Subject:
Title
Award of bid to Preferred Materials, Inc. for Fiscal Year 2026 Pavement Preservation - Package 4.
label
Recommended Action:
Recommended Action
Approval of the award of bid to Preferred Materials for Fiscal Year (FY) 2026 Pavement Preservation - Package 4.
• The proposed FY26 Pavement Preservation Package 4 contract consists of milling and resurfacing, pavement marking, detector loops, and traffic control required to complete the following five projects:
o Project A-PID 006583A- Sunset Point Rd - Keene Rd to Main St. Resurfacing (Clearwater/Safety Harbor)
o Project B-PID 006304A-Local Group 108 Resurfacing (Seminole)
o Project C-PID 006295A-Local Group 80 Resurfacing (Lealman)
o Project D-PID 006308A-Local Group 120 Resurfacing (Palm Harbor)
o Project E-PID 006228A-Local Group 138 Resurfacing (Largo)
• Four bids were received with an award recommendation to the lowest responsive and responsible bidder, Preferred Materials, in the amount of $5,953,358.35, who is 14.86% under the engineer’s estimate of $6,992,289.29.
• The Small Business Enterprise commitment is 7% for this contract.
• All work will be completed within 240 consecutive calendar days.
• Funding for subprojects, Sunset Point Rd - Keene Rd to Main St. Resurfacing Project 006583A, Local Group 108 Resurfacing Project 006304A, Local Group 80 Resurfacing Project 006295A, Local Group 120 Resurfacing 006308A, and Local Group 138 Resurfacing Project 006228A, is reflected in the FY25 Capital Budget, budgeted under the Road Resurfacing & Rehabilitation PIV Project 004192A, funded by the Penny for Pinellas, and the Transportation Millage Capital Resurfacing Program Project 005700A, funded by the Transportation Millage.
Contract No. 25-0634-ITB-C, for $5,953,358.35, with all work to be completed within 240 consecutive calendar days; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Priorities:
Ensure Public Health, Safety and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Summary:
Summary
The proposed FY2026-Pavement Preservation Package 4 contract consists of milling and resurfacing, pavement marking, detector loops and traffic control required to complete the following five (5) projects:
Project A-PID 006583A- Sunset Point Rd - Keene Rd to Main St. Resurfacing (Clearwater/Safety Harbor)
Project B-PID 006304A-Local Group 108 Resurfacing (Seminole)
Project C-PID 006295A-Local Group 80 Resurfacing (Lealman)
Project D-PID 006308A-Local Group 120 Resurfacing (Palm Harbor)
Project E-PID 006228A-Local Group 138 Resurfacing (Largo)
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Background Information:
On June 9, 2025, the Purchasing Division advertised an invitation to bid. Four bids were received, with award recommendation to Preferred Materials in the amount of $5,953,358.35 as the lowest responsive and responsible bidder.
As part of our Annual Pavement Preservation Program, multi-year work order contracts have regularly been used to complete the large amount of milling and resurfacing projects required to ensure an acceptable level of service for the residents of Pinellas County. However, this contract is a design-bid-build contract for specific projects with a much shorter duration to help ensure the five included projects will be completed in a timely fashion as part of the FY 2026 paving program. These projects were identified primarily by their low Pavement Condition Index (PCI) numbers which is the most definitive metric used to determine the annual pavement preservation program. Successful completion of these projects will help increase the average countywide PCI number and improve pavement quality and rideability within these communities.
Fiscal Impact:
Funding for subprojects, Sunset Point Rd - Keene Rd to Main St. Resurfacing Project 006583A, Local Group 108 Resurfacing Project 006304A, Local Group 80 Resurfacing Project 006295A, Local Group 120 Resurfacing 006308A, and Local Group 138 Resurfacing Project 006228A, is reflected in the FY25 Capital Budget, budgeted under the Road Resurfacing & Rehabilitation PIV Project 004192A, funded by the Penny for Pinellas, and the Transportation Millage Capital Resurfacing Program Project 005700A, funded by the Transportation Millage.
Available funding in excess of the recommended not-to-exceed amount is available for other project costs. In the event that future fiscal year funding is not available for this project, the County maintains the authority to terminate this agreement.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Location Map
Tabulation