Subject:
Title
Award of bid to various firms for annual requirements of gasoline and diesel fuel (Tampa Bay Area Purchasing Cooperative).
label
Recommended Action
Recommended Action
Approval of an award of bid to the firms listed for annual requirements of Fuel: Gasoline and Diesel - Tampa Bay Area Purchasing Cooperative (Cooperative).
1. Port Consolidated Inc. - sole firm
Tankwagon Delivery:
Item 1.Gasoline, Regular Unleaded Minimum 87 Octane,
Item 2.Ultra Low Sulfur Diesel, Grade 2-D, S15, On Road Use
Item 3.Ultra Low Sulfur Diesel, Red Dye, Grade 2-D, Off-Road
2. Indigo Energy Partners - primary firm
Transport Delivery:
Item 1.Gasoline, Regular Unleaded Minimum 87 Octane,
Item 2.Ultra Low Sulfur Diesel, Grade 2-D, S15, On Road Use
Item 3.Ultra Low Sulfur Diesel, Red Dye, Grade 2-D, Off-Road
3. Petroleum Traders Corporation - secondary firm
Transport Delivery:
Item 1.Gasoline, Regular Unleaded Minimum 87 Octane
4. Mansfield Oil Company of Gainesville, Inc. - secondary firm
Transport Delivery:
Item 1.Ultra Low Sulfur Diesel, Grade 2-D, S15, On Road Use
Item 2.Ultra Low Sulfur Diesel, Red Dye, Grade 2-D, Off-Road
Bid No. 145-0387-B(PF); in the amount of $43,144,578.00 on the basis of being the lowest responsive, responsible bids received meeting specifications.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources.
Summary:
This is a cooperative bid administered by the County for estimated annual requirements of gasoline and diesel fuel. The County’s estimated requirements and expenditures include Sunstar Ambulance and the Pinellas County Sheriff’s Office. There are twelve (12) governmental entities participating in this cooperative contract. Award is recommended on a primary and secondary basis; Cooperative participants have the right to utilize the secondary firm for each product should the primary firm not be able to deliver product within twenty-four (24) hours of order placement.
This is a five (5) year contract, effective December 16, 2015 through December 15, 2020.
Background Information:
The per gallon fuel prices are calculated using the Oil Pricing Information Service (OPIS) Average Base Price the day of order placement, including a fixed fee per gallon which is essentially a charge to deliver the fuel.
The fixed fee per gallon unit price for each item shall be held firm for the first twelve (12) month period of the contract. Thereafter, price escalation/de-escalation is provided at twelve (12) month intervals based on the Consumer Price Index, Fuels and Utilities Index as published by the United States Department of Labor.
Fiscal Impact:
|
Cooperative five (5) year estimated expenditure not to exceed: |
$11,106,451.00 |
|
Pinellas County five (5) year estimated expenditure not to exceed: |
$32,038,127.00 |
|
Total five (5) year estimated expenditure not to exceed: |
$43,144,578.00 |
Funding for Pinellas County Board of County Commissioners (Board) is derived from the Real Estate Management Department, Fleet Management Division operating budget. Each Cooperative partner is responsible for funding their portion of this contract.
Staff Member Responsible:
Andrew Pupke, Director, Real Estate Management
Joe Lauro, Director, Purchasing
Partners:
City of Dunedin
City of Gulfport
City of Indian Rocks Beach
City of Largo
City of Madeira Beach
City of Oldsmar
City of Pinellas Park
City of St. Petersburg
Hillsborough County Sheriff’s Office
Palm Harbor Fire Rescue
St. Petersburg College
Pinellas County Sheriff’s Office