Subject:
Title
Change Order No. 2 with Sherman Mechanical LLC for HVAC preventative maintenance, repairs, and equipment replacements.
label
Recommended Action:
Recommended Action
Approval and execution by County Administrator of Change order No. 2 to the agreement with Sherman Mechanical LLC for HVAC preventative maintenance, repairs, and equipment replacements.
• Change Order No. 2 adds one location for HVAC chiller system preventative maintenance and repair services located at Utilities’ Logan Lab B for an increase of $401,236.00 through June 29, 2027.
• Sherman Mechanical LLC will assume the chiller system maintenance and repair services that were previously part of another contract that has expired.
• County Administrator has the authority to approve MRO contract increases up to 50% of the initial Board award per County Code 2-184(b).
• Change Order No. 1 was approved by the Purchasing Division Director on January 14, 2025, in the amount of $2,700.00 to add maintenance of new HVAC units. The Invitation to Bid was awarded to Sherman Mechanical LLC by the Board of County Commissioners on July 30, 2024, in the amount of $7,407,720.00.
• This request is budgeted for in the FY26 Budget of PCU in the Water Revenue and Operating Fund and Sewer Revenue and Operating Fund. In the event that future fiscal year funding is not available for this agreement, the County maintains the authority to terminate this agreement.
Contract No. 24-0365-ITB-C increase in the amount of $401,236.00 for a revised contract total not to exceed $7,811,656.00 through June 29, 2027.Body
Strategic Priorities:
Resilient Infrastructure and Environment
1.2 Maintain and enhance County infrastructure.
Summary:
Change Order No. 2 provides for an increase of $401,236.00 to add maintenance and repair services for the chiller system located at Utilities’ Logan Lab B.
Background/Explanation:
Sherman Mechanical LLC will assume the chiller system maintenance and repair services that were previously part of another contract that has expired. Change Order No. 1 was approved by the Purchasing Director on January 14, 2025, in the amount of $2,700.00. The Invitation to bid was approved by the Board of County Commissioners on July 30, 2024, in the amount of $7,407,720.00.
Fiscal Impact:
Current Contract Expenditure Not to Exceed: $7,410,420.00
Change Order No. 2 Increase Not to Exceed: $ 401,236.00
Revised Contract Expenditure Not to Exceed: $7,811,656.00
This request is budgeted for in the FY26 Budget of PCU in the Water Revenue and Operating Fund and Sewer Revenue and Operating Fund. In the event that future fiscal year funding is not available for this agreement, the County maintains the authority to terminate this agreement.
Delegated Authority:
Authority for the County Administrator to sign this Change Order is granted under Code Section 2-184(b).
Staff Member Responsible:
Jeremy Waugh, Director, Utilities
Merry Celeste, Purchasing Division Director, Office of Management and Budget
Chris Rose, Director, Office of Management and Budget
Partners:
N/A
Attachments:
Change Order No. 2