Subject:
Title
Award of bid to Ajax Paving Industries of Florida, LLC for the American Rescue Plan Act paving and local roads contract.
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Recommended Action:
Recommended Action
Approval of the award of bid to Ajax Paving Industries, LLC for the American Rescue Plan Act (ARPA) paving and local roads contract.
• The proposed ARPA paving and local roads work order contract consists of milling and resurfacing, pavement marking, and traffic control required to complete various local group projects.
• This contract is for local group projects in Lealman, Highpoint, and Ridgecrest, based primarily upon ARPA-qualifying socioeconomic statistics and secondarily by the poor condition’s ratings for the specific roads.
• A total of three bids were submitted. The lowest responsive and responsible bid of $5,285,665.00 received from Ajax Paving Industries of Florida, LLC was 32.05% under the engineer’s estimate of $7,778,596.25.
• The 32.05% difference between the low bid and the engineer’s estimate reflects the unpredictable nature of the industry and fluctuations in market conditions.
• The contract duration is 365 calendar days. Project work orders will be distributed to the contractor upon issuance of the Notice to Proceed
• The Small Business Enterprise commitment is 10% for this contract.
• The following projects for neighborhood improvements are eligible activities for the Rebuilding American Infrastructure with Sustainability and Equity grant funding, qualifying as surface transportation capital projects under Sec.133. Surface Transportation Program of Title 23, U.S.C. under ARPA State, Local, Tribal, and Territorial Fiscal Recovery, Infrastructure, and Disaster Relief Flexibility Act. By approving this agreement, you are legislatively finding these improvements are eligible for ARPA funding.
Contract No. 23-0281-ITB; in the not to exceed amount of $5,285,665.00 will be utilized on a work order basis and all work will be completed within 450 consecutive calendar days; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Summary:
Summary
The proposed ARPA paving and local roads work order contract consists of milling and resurfacing, pavement marking, and traffic control required to complete various local group projects. The contract duration is 365 calendar days. Project work orders will be distributed to the contractor upon issuance of the Notice to Proceed.
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Background Information:
As part of the County’s Annual Pavement Preservation Program, work order contracts are regularly used to complete the large amount of milling and resurfacing projects required to ensure an acceptable level of service for the residents of Pinellas County. This contract is typical of those used to complete the scheduled projects in the annual program and it will be used to execute the resurfacing projects identified in the Lealman, Highpoint, and Ridgecrest communities. These projects were identified primarily by socioeconomic statistics for the areas they in which they are located as defined in the American Rescue Plan Act, and secondarily by the low Pavement Condition Index (PCI) numbers which is the most definitive metric used to determine the annual pavement preservation program. Successful completion of these projects will help increase the average local road PCI rating and improve pavement quality within these communities.
Fiscal Impact:
The funding for this contract is derived from ARPA not to exceed: $5,285,665.00
There are five resurfacing projects approved for ARPA funding: 006020A Local Group-Taylor Lake, Ridgecrest, Oak Village Subdivisions, 006021A Local Group-Martin Terrace, 006022A Local Group-Gulf Terrace Subdivision, 006027A Local Group-Sunny Acres Lawn Estates & Adjacent Subdivisions, 006029A Local Group-High Point Subdivision
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement