Subject:
Title
First Amendment to the Agreement with Creative Contractors, Inc., for Construction Manager at Risk services pertaining to the Jail Security and Entry Center Project setting the Guaranteed Maximum Price.
label
Recommended Action:
Recommended Action
Approval of the First Amendment (Exhibit I) to the Agreement with Creative Contractors, Inc. (Contract No. 21-704-NC) to add funds, construction phase services, and contract duration as outlined in Exhibit I and the attached Guaranteed Maximum Price (GMP).
• On March 8, 2022, The Board of County Commissioners approved the original agreement with Creative Contractors Inc. as the selected Construction Manager at Risk (CMAR) for Phase One Design services in the amount of $45,000.00 for the Jail Security and Entry Center Project (Granicus Item 22-0351A). The intentions of this were to have Creative Contractors Inc. involved throughout design to provide pricing updates and recommendations to the design from the building contractor’s point of view. Upon completion of design, this original CMAR contract was to be updated with Creative Contractors Inc. GMP for construction of the building.
• This, the First Amendment to the Agreement, is to reflect the GMP as provided by Creative Contractors Inc. by increasing the value of the Agreement by $23,331,153.00 (as detailed in the GMP included within Exhibit I) for the construction of the building. The addition of this GMP increases the total value of the agreement from $45,000.00 to a final total of $23,376,153.00 and includes Phase Two Construction.
• This First Amendment provides a 26-month extension to the Agreement (as detailed in the GMP).
• Updated estimate includes contingency, which was originally not included in the 50% Construction Document budget. The updated agreement amount also reflects scope changes, such as additional project phasing and additional tree removal along the temporary road and temporary guard shack.
• This construction agreement exceeds the Fiscal Year (FY) 2024 Budget of $9,710,000.00; however, the full construction agreement amount will not be spent in FY24, and Penny for Pinellas funding has been requested in the Proposed FY25-FY30 Capital Improvement Program plan to support the current project estimate. The contract contains a fiscal non-funding clause.Body
Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First-Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
This amendment finalizes the Agreement and locks in the Construction Manager at Risk’s (Creative Contractors, Inc.) Guaranteed Maximum Price (GMP) for construction phase services.
The new Jail Security and Entry Center (SEC) facility, which is proposed to be 11,200 square feet, is designed to consolidate and, in some cases, replace existing programmatic functions on the existing site. The overall goal of the facility is to keep short-term public visitors on the public side of the site and to screen longer-term visitors (attorneys, clergy, etc.) for access to the secure portion of the site.
Short-term public visitors include:
* Public drop off and pickup at the public property window
* Bail bonding
* Public who are picking up recently released inmates
* Public requiring information or direction
* Deliveries
The facility is designed to allow short term visitors free access to the property window, bail bonding, and APAD (Adult Pre-Arrest Diversion)/ASU (Alternative Sentencing Unit) functions without being screened for entry into the secure portions of the site; along with a new guard house designed to direct vehicles entering the secure portion of the site to a single point of entry, where all vehicles will be screened. Public parking for all public visitors is provided outside the secure fencing in the new design.
The new SEC building includes relocated and streamlined release facilities, including property dress-out spaces, holding, and release processing. This moves the release component entirely to the new SEC, vacating those spaces in the existing Central Division building.
Body
Background Information:
A Request for Qualifications to comply with CCNA was released on May 19, 2021, with negotiations concluding December 8, 2021.
The Agreement includes fully burdened hourly rates which were negotiated after conclusion of the evaluation process. The rates include all labor, direct/indirect overhead margins/profits, and travel within the Tampa Bay Metropolitan Statistical Area (TBMSA). Travel outside of the TBMSA will be reimbursed in accordance with Florida Statutes.
The design has been fully completed by Williamson Dacar Associates (Design contract Granicus item # 22-0352A).
Fiscal Impact:
This construction agreement exceeds the FY24 budget of $9,710,000.00; however, the full construction agreement amount will not be spent in FY24, and Penny for Pinellas funding has been requested in the Proposed FY25-FY30 CIP plan to support the current project estimate. The contract contains a fiscal non-funding clause.
Funding is budgeted under the New Jail Security Entry Center (SEC) Project 004179A, included in the Capital Improvement Plan, funded by the Penny for Pinellas.
Staff Member Responsible:
Tim Lewallen, Director, Construction Services
Merry Celeste, Division Director, Purchasing
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
First Amendment (Exhibit I) with GMP