Subject:
Title
Ranking of firms and agreements with the three highest ranked firms to provide invasive vegetation species management.
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Recommended Action:
Recommended Action
Approval and execution of the ranking of firms and with each of the three highest ranked firms to provide invasive vegetation species management.
1) Bio-Tech Consulting, Inc.
2) EarthBalance Corp.
3) Ground Level Inc.
• This contract provides Parks and Conservation Resources Department with vendor resources for Countywide control of invasive vegetation species.
• The contract establishes a short list of qualified and experienced environmental firms to be used on an as needed basis by the Parks and Conservation Resources Department.
• Five (5) firms submitted proposals; award recommendation is to the top three (3) ranked firms for a duration of 12-months to provide invasive vegetation species management.
• The contract has a term of one year with a not to exceed estimated value of $150,000.00 collectively among all three vendors. There are provisions for four (4), 12-month extensions within this contract.
• This contract, supported by both the General Fund and the Tree Bank Fund, is not consistent with the FY23 Adopted Budget, resulting in a potential variance of $25,000, or 19.9%. However, due to historical lapse and the use of services being on an “as-needed” basis not to exceed $150,000, no negative budgetary impacts are anticipated.
Contract No. 23-0168-RFP; for a not-to-exceed amount of $150,000.00; effective for 12-months.
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Strategic Plan:
Practice Superior Environmental Stewardship
3.2 Preserve and manage environmental lands, beaches, parks and historical assets
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
This contract provides Parks and Conservation Resources Department with vendor resources for Countywide control of invasive vegetation species. This contract establishes a short list of qualified and experienced environmental firms to be used on an as needed basis.
Background/Explanation:
On December 12, 2022, the Purchasing and Risk Management Division released a request for proposal for the above services resulting in five (5) responsive proposals. Bio-Tech Consulting, Inc., EarthBalance Corp., and Ground Level Inc. are recommended for award as the top ranked firms. Contract negotiations with the three firms was completed on May 4, 2023.
Fiscal Impact:
Twelve (12) month total not to exceed: $150,000.00
This contract, supported by both the General Fund and the Tree Bank Fund, is not consistent with Parks and Conservation Resources’ FY23 Adopted Budget, resulting in a potential variance of $25,000, or 19.9%. However, due to historical lapse and the use of services being on an “as-needed” basis not to exceed $150,000, no negative budgetary impacts are anticipated.
Delegated Authority:
Authority for the County Administrator to award these agreements is granted under Code Section 2-188(a).
Staff Member Responsible:
Paul Cozzie, Director, Parks, and Conservation Resources
Merry Celeste, Division Director, Purchasing & Risk Management, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Final Ranking
Service Agreements (3)