Subject:
Title
Second Amendment to the agreement with Schindler Elevator Corporation for elevator/escalator maintenance and repair services.
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Recommended Action:
Recommended Action
Approval of the Second Amendment to the Agreement with Schindler Elevator Corporation (Schindler) for elevator and escalator maintenance and repair services.
• This contract provides elevator/escalator maintenance and repair services for various facilities throughout the County and repair estimates are based on prior history.
• The Second Amendment provides an increase in the amount of $475,000.00 for services through the end of the contract term, April 8, 2024.
• Facilities and Utilities staff have increased the effort to maintain the reliability of elevator/escalator equipment by ensuring maintenance is performed at prescribed intervals. Repairs are often necessary during maintenance intervals which is difficult if not impossible to factor and/or are unknown at the time of contract award.
• The increase to this contract is necessary due to elevator repairs at the following departments/locations: Administrative Services $161,000; Star Center $40,000; Utilities Department $28,000; Parks Department $21,000; Airport $6,500.
• Schindler is a sole-source provider for these services as they manufacture the controllers that operate the elevators and escalators and use their own proprietary software in the controllers.
• This contract was originally awarded by the County Administrator on April 9, 2019, to Suburban Elevator of Florida in the amount of $547,020.00. On March 14, 2020, the County Administrator approved Change Order 1 to increase the contract in the amount of $200,000.00 for emergency repairs at the Jail Healthcare Facility. On June 1, 2020, the County Administrator approved Change Order No. 2, which increased funds in the amount of $200,000.00 to replace aging elevators at several County locations. On June 20, 2020, the County Administrator approved the First Amendment in acknowledgement that Schindler Elevator Corporation acquired Suburban Elevator of Florida.
• The proposed annual average expenditure of $284,404.00 is partially budgeted for in Fiscal Year (FY) 2023 ($221,810.00) and FY24 ($218,500.00). Funding will be derived from multiple Funds, Centers, Accounts, and Programs.
Contract No. 178-0498-B increase in the amount of $475,000.00 for a revised total contract value of $1,422,020.00 with an estimated average annual expenditure of $284,404.00, effective through April 8, 2024; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Deliver First Class Services to the Public and our Customers.
5.2 Be responsible stewards of the public’s resources.
5.3 Ensure effective and efficient delivery of county services and support.
Summary:
Summary
The second amendment requests an increase of $475,000.00 to provide Countywide required maintenance, repair, and callback services, for elevators as and when required through the end of the contract term.
The scheduled maintenance program is the result of an ongoing engineering effort to maintain optimum reliability of the equipment as it ages and common problems are identified. Twenty-six (26) of the locations with Schindler elevators and escalators installed contain proprietary software in the controllers. Schindler is the original equipment manufacturer (OEM) of the controllers and is the only supplier who can provide the proper tooling to diagnose problems and continually provide software upgrades.
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Background Information:
This contract was originally awarded by the County Administrator on April 9, 2019, to Suburban Elevator of Florida in the amount of $547,020.00. On March 14, 2020, the County Administrator approved Change Order 1 to increase the contract in the amount of $200,000.00 for emergency repairs at the Jail Healthcare Facility. On June 1, 2020, the County Administrator approved Change Order No. 2, which increased funds in the amount of $200,000.00 to replace aging elevators at several County locations. On June 20, 2020, the County Administrator approved the First Amendment in acknowledgement that Schindler Elevator Corporation acquired Suburban Elevator of Florida.
Schindler has been the provider of preventative maintenance and repairs for County elevators and escalators since 2005.
Fiscal Impact:
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Approved expenditure to date: |
$947,020.00 |
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Increase expenditure not-to-exceed: |
$475,000.00 |
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Revised expenditure not-to-exceed: |
$1,422,020.00 |
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Estimated annual expenditure: |
$284,404.00 |
The proposed annual average expenditure of $284,404.00 is partially budgeted for in FY23 ($221,810.00) and FY24 ($218,500.00). Funding will be derived from multiple Funds, Centers, Accounts, and Programs. Approval for the use of funds and whether budgetary conditions are met will need to be made on a department-by-department basis.
Staff Member Responsible:
Diana Sweeney, Deputy Director, Administrative Services Department
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Partners:
N/A
Attachments:
Second Amendment