Subject:
Title
Award of bid to Professional Piping Services, Inc. for pipeline maintenance and repair services requirements.
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Recommended Action:
Recommended Action
Approval of the award of bid to Professional Piping Services, Inc. for requirements of pipeline (Poly Pig) maintenance and repair services to be ordered on an as-needed basis.
• This 3-year contract has a total not to exceed amount of $4,214,915.00 with an estimated annual expenditure of $1,404,971.00 per year for water, reclaimed water, and sewer pressurized pipes throughout the County systems.
• Poly pig cleaning is needed to properly maintain utilities pipes and includes inserting a cleaning device with bristles into a pressurized collection or distribution pipe to scrub the inner walls, removing scale and sediment, which enhances water quality and pipe efficiency.
• This contract replaces the current 5-year contract with Professional Piping Services Inc., which expires on June 22, 2023, and had a total contract amount of $1,250,000.00 ($250,000.00 annually).
• The new contract cost increase is due to an average contract price increase of 38.5% to clean various types and diameters of pipes. Additionally, up to 651,000 more linear feet of pipes have been identified for cleaning in the new contract compared to 139,000 feet of pipes that were cleaned under the current contract.
• This bid was advertised for 50 days and received one bid; a total of 1,760 vendors were notified; due to the specialized nature of this service only one responsive, responsible bid was received.
• Funding is from Utilities Water and Sewer Operating Funds.
Contract No. 22-0655-B-BW has an estimated average annual amount of $1,404,971.67 for a thirty-six-month total of $4,214,915.00; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Practice Superior Environmental Stewardship.
5.2 Be responsible stewards of the public’s resources.
Summary:
Summary
This contract for poly pigging is used to clean pipes by removing scale and particulate matter in the piping systems. Pigging can be accomplished in all pressurized pipes in the distribution and collection systems. Removing scale and particulate increases operational efficiency and water quality. Cleaning pipes regularly saves electricity due to friction loss on the pipe walls and reduces the need to flush
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Background Information:
On August 29, 2022, the Purchasing and Risk Management Department, on behalf of the Pinellas County Utilities Department, released an invitation to bid to establish a contract for Poly Pig cleaning services. This bid was advertised for 50 days. One bid was received from Professional Piping Services, Inc. as the lowest responsive, responsible bidder.
This contract replaces existing contract 156-0261-B(BW), awarded to Professional Piping Services Inc., due to expire on June 22, 2023.
Fiscal Impact:
Budgeted Utilities annual expenditure for FY 2023: $ 1,300,000.00
Estimated average annual expenditures: $ 1,404,971.67
Estimated thirty-six (36) month expenditure not to exceed: $ 4,214,915.00
Funding is budgeted from Utilities Water and Sewer Operating Funds.
Staff Member Responsible:
Megan Ross, Director, Utilities
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Bid tabulation summary