Subject:
Title
Award of bid to Preferred Materials Inc. for Fiscal Year 2024 Pavement Preservation - Package 1.
label
Recommended Action:
Recommended Action
Approval of the award of bid to Preferred Materials Inc. for Fiscal Year (FY) 2024 Pavement Preservation - Package 1.
• The proposed FY24 Pavement Preservation Package 1 contract consists of milling and resurfacing, pavement marking, detector loops and traffic control required to complete the following four projects:
o Bryan Dairy Road (72nd Street - U.S.19 in Largo/Pinellas Park)
o Local Group 145 (82nd Avenue North - 90th Avenue North in Seminole)
o Local Group 94 (71st Street North - 62nd Street North in Pinellas Park)
o Local Group 62 (CR 1 - Foxcroft Drive East in Palm Harbor).
• Three bids were received with award recommendation to the lowest responsive and responsible bidder Preferred Materials Inc. in the amount of $3,936,393.00 who was 8.2% under the engineer’s estimate of $4,287,913.41.
• The Small Business Enterprise commitment is 7% for this contract.
• All work will be completed within 330 consecutive calendar days.
• Funding for this award is budgeted in the Capital Improvement Plan, under program projects 004192A Road Resurfacing & Rehabilitation PIV (Penny Funded) and 005700A Transportation Millage Capital Resurfacing Program (transportation millage funded), in FY24.
• Penny funding for resurfacing projects in FY24 is $13,000,000.00.
• Transportation Millage funding for resurfacing projects in FY24 is $14,980,000.00.
Contract No. 23-0831-ITB-C, in the amount of $3,936,393.00, with all work completed within 330 consecutive calendar days; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Summary:
Summary
The proposed FY2024-Pavement Preservation Package 1 contract consists of milling and resurfacing, pavement marking, detector loops and traffic control required to complete the following four (4) projects:
Project A-PID 004603A-Bryan Dairy Rd. (72nd St. - US19 in Largo/Pinellas Park)
Project B-PID 005637A-Local Group 145 (82nd Ave N - 90th Ave N in Seminole)
Project C-PID 005695A-Local Group 94 (71st St N - 62nd St. N in Pinellas Park)
Project D-PID 005632A-Local Group 62 (CR 1 - Foxcroft Dr E in Palm Harbor)
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Background Information:
On August 18, 2023, the Purchasing Department on behalf of Public Works, advertised an invitation to bid. Three bids were received, with award recommendation to Preferred Materials Inc. in the amount of $3,936,393.00 as the lowest responsive and responsible bidder.
As part of the Annual Pavement Preservation Program, multi-year work order contracts have regularly been used to complete the large amount of milling and resurfacing projects required to ensure an acceptable level of service for the residents of Pinellas County. However, this contract is a design-bid-build contract for specific projects with a much shorter duration to help ensure the four included projects will be completed in a timely fashion as part of the FY 2024 paving program. These projects were identified primarily by their low Pavement Condition Index (PCI) numbers which is the most definitive metric used to determine the annual pavement preservation program. Successful completion of these projects will help increase the average countywide
PCI number, improve pavement quality within these communities.
Fiscal Impact:
The funding sources for construction include a combination of Local Infrastructure Sales Tax (Penny for Pinellas, Program Project 004192A) and Transportation Millage (Program Project 005700A)
The funding for this award is budgeted in the Capital Improvement Plan, under program projects 004192A Road Resurfacing & Rehabilitation PIV (Penny Funded) and 005700A Transportation Millage Capital Resurfacing Program (transportation millage funded), in FY24. Penny funding in FY24 for resurfacing projects is $13,000,000.00 (doesn’t include potential carryforward funding). Transportation Millage funding in FY24 is $14,980,000.00 (doesn’t include potential carryforward funding).
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Tabulation