Subject:
Title
Award of bid to Geyen Group South, Inc. for requirements of carpet cleaning services at various County buildings.
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Recommended Action:
Recommended Action
Reject the bid from Cintas Corporation (Cintas) as non-responsive for not meeting bid requirements.
Approve the award of bid to Geyen Group South, Inc. (Geyen) for carpet cleaning services at various County buildings.
Bid No. 167-0216-B (JJ) in the annual amount of $265,355.00 for a sixty (60) month total of $1,326,775.00 on the basis of being the lowest responsive responsible bid received meeting specifications.
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Strategic Plan:
Create a Quality Workforce in a Positive, Supportive Organization
1.3 Make workforce safety and wellness a priority
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
The purpose of this contract is to provide carpet cleaning services. Carpet cleaning is necessary to provide a clean and safe work environment (including indoor air quality).
Background Information:
A carpet maintenance schedule was developed by the REM Facility Management Division according to location and traffic patterns. The contract scope specifies methods and frequencies that incorporate the Carpet and Rug Institute maintenance guidelines.
On May 16, 2017, the Purchasing Department, on behalf of REM released an invitation to bid with the intent to establish a contract for carpet cleaning services. This contract replaces a contract that expires July 31 2017. The contract has provision for unit price adjustments at twelve (12) month intervals after award based on the average of the Consumer Price Index.
Under the direction and supervision of the Department of Real Estate Management (REM), Geyen will provide all labor, materials, supplies, and equipment to plan, schedule and coordinate the performance of all carpet cleaning services.
Fiscal Impact:
Estimated sixty (60) month expenditure not to exceed: $1,326,775.00
Estimated annual expenditure not to exceed: $265,355.00
Funding is derived from the operating budgets of requesting departments.
Staff Member Responsible:
Andrew W. Pupke, Real Estate Management
Joe Lauro, Director, Purchasing
Partners:
N/A
Attachments:
Bid Tabulation