Subject:
Title
Third Amendment to the agreement with VSC Fire & Security, Inc. for fire protection system services.
label
Recommended Action:
Recommended Action
Approval of the Third Amendment to the Agreement with VSC Fire & Security, Inc. for fire protection system services.
• This contract provides for a full line of scheduled/planned fire system testing, maintenance, inspection, certification, and repair of fire protection systems (on an as needed basis) for various County locations.
• The Third Amendment increases the contract by $2,377,753.00 to provide purchasing capacity through the end of the term due to unanticipated maintenance repairs at several locations including the Public Safety Campus for a revised not-to-exceed amount of $4,370,368.00.
• The original agreement was approved by the Board of County Commissioners on June 13, 2023, in the amount of $1,992,250.00. The First and Second Amendments were approved by the Director of Purchasing to add and delete locations for a total increase of $365.00.
• Funding for this agreement is included in the Fiscal Year 2025 Operating Budget for Construction and Property Management, Economic Development, Solid Waste, and Utilities in the General Fund, STAR Center Fund, Solid Waste Revenue and Operating Fund, Water Revenue and Operating Fund, and Sewer Revenue and Operating Fund.
Contract No. 23-0476-ITB increase the contract not-to-exceed in the amount of $2,377,753.00 for a revised not-to-exceed amount of $4,370,368.00; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
Body
Strategic Plan:
Healthy and Safe Communities
2.1 Enhance community safety.
Smart Service Delivery
4.2 Achieve and maintain a high level of customer satisfaction.
4.3 Improve efficiency of service delivery through technology.
Summary:
This amendment increases funding to continue the contract we have providing a full line of scheduled/planned fire system testing, maintenance, inspection, certification, and repair of fire protection systems (on an as needed basis) for various County locations. Services will be provided for all system components including, but not limited to: fire pumps, valves, back flow preventers, piping, sprinkler heads, standpipes, chemical suppression systems, fire smoke and heat detection devices, alarm warning devices, all fire panels and systems activated by the fire system and deluge valves.
Background/Explanation:
The original agreement was approved by the Board of County Commissioners on June 13, 2023, in the amount of $1,992,250.00. The First and Second Amendments were approved by the Director of Purchasing to add and delete locations for a total increase of $365.00.
Fiscal Impact:
Current approved contract amount: $1,992,615.00
Third Amendment increase: $2,377,753.00
Total revised contract not-to-exceed: $4,370,368.00
Funding for this agreement is included in the FY25 Operating Budgets for CPM, PCED, Solid Waste (DSW), and Utilities (PCU) in the General Fund, STAR Center Fund, Solid Waste Revenue and Operating Fund, Water Revenue and Operating Fund, and Sewer Revenue and Operating Fund.
This agreement is used on an as-needed basis with no obligation to spend the full amount of the contract or to spend in any given year. Funding for this amendment is included in the FY25 Adopted Budget in multiple Departments in multiple operating and capital funds. Funding for the second year of this agreement is included in the requested FY26 Budget submission and will be requested in future annual budgets.
Delegated Authority:
N/A
Staff Member Responsible:
Bill Greer, Director, Construction and Property Management
Merry Celeste, Director of Purchasing, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Third Amendment