Subject:
Title
Award of bid to Grading & Bush Hog Services, Inc. for guardrail services and materials.
label
Recommended Action:
Recommended Action
Approval of the award of bid to Grading & Bush Hog Services, Inc. for guardrail services and materials.
• Contract consists of repairing guardrail and handrail systems damaged by vehicular accidents and is issued on an individual work order basis.
• One responsive and responsible bid received with award recommendation to Grading & Bush Hog Services, Inc. in the amount of $1,950,683.70.
• Considerable effort was made to secure additional bids, but, other firms are currently obligated and do not have capacity to perform on this contract.
• This is a 36-month contract with provision for a 24-month term extension.
• The Small Business Enterprise commitment is 10% for this contract.
• Funding for this contract is included in the Fiscal Year 2025 budget of Public Works in the Transportation Trust Fund.
Bid No. 25-0288-ITB-C; in the amount of $1,950,683.70 based on being the lowest responsive responsible bid received meeting specifications; thirty-six-month contract with an optional twenty-four-month extension.
Body
Strategic Plan:
Healthy and Safe Communities
2.2 Enhance community safety
Smart Service Delivery
4.4 Pursue continuous improvement
Summary:
Summary
The contract provides for guardrail services and materials and will provide a timely response to repair guardrail and handrail systems damaged by vehicular accidents. Guardrails provide a strong barrier along roadways that prevent vehicles from driving off the road, reduces the risk of serious accidents and protects pedestrians from being hit by other vehicles.
It is noted that only one (1) bid was received, however, considerable effort was put forth to encourage competition. Vendors were called, but did not have capacity to perform on this contract. Furthermore, the bid opening date was extended to allow vendors ample time to submit a bid.
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Background Information:
Work consists of the maintenance and repair of guardrail and handrail systems that are damaged due to vehicular accidents. The goal is to obtain a timely repair and return the area to a safe condition for vehicular and pedestrian traffic. This is a work order contract with repair work issued on an individual call out basis. A separate group for “Materials Only” is included for occasional County-performed repairs.
The Purchasing Division issued an invitation to bid on March 12, 2025. Award recommendation to Grading & Bush Hog Services, Inc. as the only responsive and responsible bidder.
Fiscal Impact:
Expenditure not to exceed: $1,950,683.70
Funding for this contract is included in the FY25 budget of Public Works in the Transportation Trust Fund.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Bid Tabulation