Subject:
Title
Award of bid to Preferred Materials Inc. for Fiscal Year 2024 Pavement Preservation - Package 3.
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Recommended Action:
Recommended Action
Approval of the award of bid to Preferred Materials Inc. for Fiscal Year (FY) 2024 Pavement Preservation - Package 3.
• The proposed FY24 Pavement Preservation Package 3 contract consists of milling and resurfacing, pavement marking, detector loops and traffic control required to complete the following four projects:
o Project A-PID 005631A-Tampa Road Resurfacing (Belcher Road-U.S. Highway 19/Lake St. George-Curlew Road)
o Project B-PID 005692A-Local Group 63 (Beacon Groves in Palm Harbor)
o Project C-PID 005634A-Local Group 86 (CR 1-Wexford Drive East/Saddle Court-Tenby Way in Palm Harbor)
o Project D-PID 005697A-Local Group 99 (Colonial Boulevard West-Rusty Grackle Drive/Colonial Boulevard-U.S. Highway 19 North in Palm Harbor)
• Two bids were received with award recommendation to Preferred Materials Inc. as the lowest responsive responsible bidder in the amount of $4,904,230.00. This is 12.12% under the engineer’s estimate of $5,580,826.54.
• The Small Business Enterprise commitment is 7% for this contract.
• All work will be completed within 330 consecutive calendar days.
• The funding for this award is budgeted in the Capital Improvement Plan, under Road Resurfacing & Rehabilitation PIV 004192A (Penny Funded) and Transportation Millage Capital Resurfacing Program 005700A (transportation millage funded), in FY24.
Contract No. 23-0833-ITB-C, in the amount of $4,904,230.00, with all work completed within 330 consecutive calendar days; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Summary:
Summary
The proposed FY2024-Pavement Preservation Package 3 contract consists of milling and resurfacing, pavement marking, detector loops and traffic control required to complete the above referenced four (4) projects.
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Background Information:
On October 20, 2023, an invitation to bid was released by the Purchasing and Risk Management Division, on behalf of Public Works. Two bids were received with award recommendation to Preferred Materials Inc. as the lowest responsive responsible bidder in the amount of $4,904,230.00. This is 12.12% under the engineer’s estimate of $5,580,826.54.
As part of our Annual Pavement Preservation Program multi-year work order contracts have regularly been used to complete the large amount of milling and resurfacing projects required to ensure an acceptable level of service for the residents of Pinellas County. However, this contract is a design-bid-build contract for specific projects with a much shorter duration to help ensure the four included projects will be completed in a timely fashion as part of the FY2024 paving program. These projects were identified primarily by their low Pavement Condition Index (PCI) numbers which is the most definitive metric used to determine the annual pavement preservation program. Successful completion of these projects will help increase the average countywide PCI number, improve pavement quality within these communities.
Fiscal Impact:
Total contract not to exceed: $4,904,230.00
The funding sources for construction include:
Local Infrastructure Sales Tax (Penny for Pinellas) $2,695,475.60
Transportation Millage $2,208,754.40
The funding for this award is budgeted in the Capital Improvement Plan, under Road Resurfacing & Rehabilitation PIV 004192A (Penny Funded) and Transportation Millage Capital Resurfacing Program 005700A (transportation millage funded), in FY24.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Tabulation