Subject:
Title
Agreement with CDW Government LLC for information technology solutions and services.
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Recommended Action:
Recommended Action
Approval of the agreement with CDW Government LLC (CDW) for information technology solutions and services as requested by the Business Technology Services (BTS) department.
• This agreement will provide a mechanism for BTS and other County departments to purchase IT software, hardware, and related services to support ongoing County operational needs. CDW is a value-added reseller for many products and solutions BTS plans and manages within their adopted budget and technology roadmap.
• This agreement and pricing will replace the current agreement with CDW, Contract No. 21-0201-PB, through Omnia Partners, that will expire in February 2025 without an option to renew while using the County’s terms and conditions.
• Funding requirements for the anticipated use of this agreement are consistent with the Fiscal Year 2025 adopted budget for remaining needs and is aligned with the BTS Technology Road Map and Strategic Plan.
Contract No. 25-0116-PB in the total not to exceed amount of $3,000,000.00, effective through July 1, 2028; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
Approval and execution of this agreement will provide a mechanism for BTS, and other departments, to purchase a full range of information technology solution products and services to meet varying requirements of the County through CDW. Pricing is based on the Omni Mesa Contract No. 2024056 with the City of mesa, Arizona. This agreement provides efficient and effective sourcing opportunities, satisfying County purchasing practices and assuring lowest cost options, while providing for efficiencies and lower administrative costs compared to sourcing the anticipated BTS volume of procurements via traditional individual solicitations. The County reserves the right to go out to traditional procurement (solicitation) when the cost of doing so provides greater value to the County.
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Background Information:
The current agreement with CDW, Contract No. 21-0201-PB, through Omnia Partners will expire February 2025 without an option to renew. This new Omnia Mesa agreement is in place through July 1, 2028, with six additional one-year extensions and has the same pricing structure as the current agreement.
Fiscal Impact:
Annual expenditures anticipated up to $1,000,000 with a total amount not to exceed $3,000,000.00 through the term of the agreement, July 1, 2028.
Funding requirements for anticipated use of this agreement is consistent with the FY25 adopted budget for multiple line items within multiple BTS cost centers, all of which are in alignment with supporting the BTS Technology Road Map and Strategic Plan.
Not-to-exceed contract total is a financial limit (a line of business with the vendor) that spans beyond the current adopted budget year; therefore, no approved amount is obligated until such time a County Purchase order is approved and issued against approved County/Department appropriation for such purpose. The County reserves the right to go out to traditional procurement (solicitation) when the cost of doing so provides greater value to the County.
Funding for this agreement is derived from the BTS department operating budgets of Enterprise Infrastructure (641116), Cybersecurity (641112), and Application/Cloud Services (641117).
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Merry Celeste, Division Director, Purchasing, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement