Subject:
Title
Hazard Mitigation Grant Program Application with the Florida Division of Emergency Management for the design and construction of McKay Creek Operable Lake Controls and SCADA Project.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Hazard Mitigation Grant Program Application (Application) with the Florida Division of Emergency Management (FDEM) for the design and construction of McKay Creek Operable Lake Controls and SCADA Project.
• Grant funding will provide for design and construction of drainage project to implement lake level controls and SCADA system at Taylor Lake and Walsingham Reservoir in the McKay Creek Watershed.
• This grant is made available due to the Presidential Disaster Declaration for the COVID-19 Pandemic (FEMA-4486-DR-FL).
• Requested total grant funding is $2,947,000.00, including management costs of $184,000.00. Of that amount, $2,763,307.00 (75%) is the federal share for construction and design. Anticipated County match is $921,000.00 (25%) for construction and design over a thirty-six (36) month performance period.
• County Administrator is authorized to sign the Grant Application per the Delegation of Authority on Improved Grant Procedures Memorandum Paragraphs No. 4-5, dated March 28, 2016. Paragraph No. 4 allows the County Administrator to approve less than 1 million dollars, excluding local match in a fiscal year (FY) or calendar year. Furthermore, Paragraph No. 5 states, per County Ordinance 2-62(a)(4), delegated authority shall be based on the grant amount applied for per fiscal year, per grant, not on the total project cost or local match.
• Total grant funding amount applied for is $2,947,000.00 over a three (3) year period of FY 2023 - 2025. Thus, annual grant funding amount applied for is $982,333.33.00.
• The grant application portal is a fully digital system. Once the Application is submitted online, the County Administrator will be sent an email through CONGA Sign to complete the signature portion of the Application.
PID No. 004134A; total project cost is approximately $3,868,000.00; anticipated grant funding request is $2,947,000.00, or $982,333.33 annually over the three (3) year period; local match is $921,000.00, or $307,000.00 annually over three (3) year period. .Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Practice Superior Environmental Stewardship
3.1 Implement green technologies and practices where practical
3.3 Protect and improve the quality of our water, air, and other natural resources
3.5 Foster a sustainable and resilient community that is prepared for sea level rise and a changing climate.
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
Summary:
The purpose of this Application is to provide design and construction funding for the proposed drainage improvement project to implement lake level SCADA controls at two (2) locations, Taylor Lake and Walsingham Reservoir. The subject drainage improvement project is a watershed-wide benefit. The goal of the project is to temporarily “lower” lake levels of both major waterbodies during rainy season before a hurricane/major storm event.
“Lowered” tail water condition and additional flood-storage volume in the lakes will significantly improve the overall drainage system conveyance efficiency and capacity, thus reducing flooding extents in the McKay Creek Watershed. This project will significantly reduce floodplain extents in the McKay Creek Watershed and remove approximately 370 buildings from Flood Zone designations, per preliminary engineering study completed in March 2020.
Total project cost estimate (design and construction) is approximately $3,868,000.00. Requested Grant Program funding is $2,947,000.00. The anticipated County match is $921,000.00.
The Application submittal deadline is December 21, 2021. Once the Application is submitted online, the County Administrator will be sent an email through CONGA Sign to complete the signature portion of the Application, as the Application portal is a fully digital system.
Background/Explanation:
The County was allocated $6.3 million in Hazard Mitigation Grant Program Funding because of the Presidential Disaster Declaration for the COVID-19 Pandemic (FEMA-4486-DR-FL). The grant process is directed through the County’s Local Mitigation Strategy (LMS) Committee. Projects are ranked and selected by LMS prior to beginning the grant application process. The cost-share fluctuates based on how the project is ranked. Projects are anticipated to receive 75% federal funding and require a minimum 25% local (County) match.
Fiscal Impact:
The total project cost estimate for design, construction and management is approximately $3,868,000.00. Requested Grant Program funding is $982,333.33 annually over FY 2023 - 2025, for a total grant funding request amount of $2,947,000.00. Anticipated County match over that three (3) year period is $921,000.00, or $307,000.00 annually. Project No. 004134A-McKay Creek Operable Lake Controls and SCADA is included in the Fiscal Year (FY) 2022 - FY 2027 Capital Improvement Program Six-Year Plan: Physical Environment function, Flood Control Projects program. The Grant Program funding will be allocated to the County from FDEM in FY 2023, FY 2024, and FY 2025.
Delegated Authority:
Authority for the County Administrator to sign this Grant Application is granted under Code Section 2-62(a)(4) and Grant Delegated Authority Memo dated March 28, 2016.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Partners:
Federal Emergency Management Agency
FDEM
LMS
Attachments:
Grant Application
Grant Application Letter
LMS Endorsement Letter
Budget Cost Estimate
OMB Intent to Apply Email
Project Location Map
Delegation of Authority Memo