Subject:
Title
Second Amendment to the Agreement with Schindler Elevator Corporation for elevator and escalator maintenance and repair.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Second Amendment to the Agreement with Schindler Elevator Corporation (Schindler) for elevator and escalator maintenance and repair services.
• This Agreement provides elevator and escalator maintenance and repair services at 36 County locations.
• This Second Amendment increases the contract in the amount of $50,000.00 due to higher-than-expected repair expenses in the first forty-five (45) months of the contract as a result of maintenance and repairs of aging building infrastructure.
• This Agreement was originally approved by the County Administrator on July 1, 2019 and remains in effect until April 30, 2024. A First Amendment was approved by the County Administrator on April 6, 2021 to increase the contract in the amount of $249,424.75 for a revised not to exceed of $815,424.75.
• Schindler is a sole-source provider for these services as they manufacture the controllers that operate the elevators and escalators and use their own proprietary software in the controllers.
• This request is budgeted in FY23. Funding will be derived from multiple Funds, Centers, Accounts, and Programs. Approval for the use of funds and whether budgetary conditions are met will need to be made on a department-by-department basis.
Contract No. 189-0129-M increase in the amount of $50,000.00 for a revised contract amount of $865,424.75 with an estimated annual expenditure of $173,084.95.
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Strategic Plan:
Deliver First Class Services to the Public and our Customers.
5.2 Be responsible stewards of the public’s resources.
5.3 Ensure effective and efficient delivery of county services and support.
Summary:
This Second Amendment increases the contract in the amount of $50,000.00 due to higher-than-expected repair expenses in the first forty-five (45) months of the contract.
Background/Explanation:
This Agreement was originally approved by the County Administrator on July 1, 2019, and remains in effect until April 30, 2024. A First Amendment was approved by the County Administrator on April 6, 2021, to increase the contract in the amount of $249,424.75 for a revised not to exceed of $815,424.75.
Schindler has been the provider of preventative maintenance and repairs for County elevators and escalators since 2005. Schindler provides maintenance and repair services to more than thirty-six (36) County locations.
The maintenance program is the result of an ongoing engineering effort to maintain optimum reliability of the equipment as it ages and common problems are identified. Twenty-six (26) of the locations with Schindler elevators and escalators installed contain proprietary software in the controllers. Schindler is the original equipment manufacturer (OEM) of the controllers and is the only supplier who can provide the proper tooling to diagnose problems and continually provide software upgrades.
Fiscal Impact:
Current Contract Amount: $815,424.75
Second Amendment Increase: $50,000.00
Revised Contract Amount: $865,424.75
Estimated annual not-to-exceed: $173,084.95
The request is budgeted for in FY23. Funding will be derived from multiple Funds, Centers, Accounts, and Programs. Approval for the use of funds and whether budgetary conditions are met will need to be made on a department-by-department basis.
Delegated Authority:
Authority for the County Administrator to sign this amendment is granted under Code Section 2-184(b).
Staff Member Responsible:
Joe Lauro, Director, Administrative Services
Merry Celeste, Division Director, Purchasing and Risk Management
Partners:
N/A
Attachments:
Second Amendment