Subject:
Title
Increase in funds to the Blanket Purchase Agreement with Polydyne, Inc. for requirements of polymers used to treat wastewater.
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Recommended Action:
Recommended Action
Approve an increase to the blanket purchase agreement (BPA) with Polydyne, Inc. for requirements of polymers used to treat water wastewater.
Contract No. 134-0453-B (LN) increase in the amount of $400,000.00 for a revised contract amount of $1,145,494.00 through December 27, 2017.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This request is for an increase to the BPA for requirements of dry and liquid polymers utilized at the South Cross Bayou and William E. Dunn Water Reclamation Facilities. Polymers are utilized for the treatment of residuals and are vital to conditioning and thickening of waste activated sludge. This increase is necessary in order to maintain optimum treatment results. Actual polymer usage was higher than the original estimate, which was based on polymer performance data provided by the vendor. The current estimated usage and projected expenditures for the remainder of the contract term are based upon actual usage over the past 24 months. Therefore, there is no anticipated need for any additional increases for the remainder of the contract term. The additional $400,000 will cover current estimated usage through the end of the contract term.
Polymer specifications will be updated and the purchase of polymer will be competitively bid prior to the end of the contract term with the current supplier.
Background Information:
This contract was competitively bid and approved by the County Administrator on November 3, 2014. Subsequently, the County Administrator approved an increase to the BPA on October 20, 2015. The current expenditure request will exceed County Administrator delegated authority; therefore the Board of County Commissioners is requested to approve this increase to the BPA.
Fiscal Impact:
Approved thirty-six (36) month expenditure: $745,494.00
Total estimated increase not to exceed: $400,000.00
Revised estimated expenditure through Dec 27, 2017: $1,145,494.00
Funding is derived from the Utilities Department sewer fund. There are sufficient funds in the FY17 operating budget to cover the projected additional expenditure.
Staff Member Responsible:
Randi Kim, Director, Utilities
Joe Lauro, Director, Purchasing
Partners:
Utilities customers
Attachments:
N/A